What are the responsibilities and job description for the Legal Support Specialist position at Career Group?
LEGAL SUPPORT SPECIALIST – COMMERCIAL REAL ESTATE
MIAMI, FL | ON SITE
UP TO $95K BENEFITS
A confidential, globally recognized law firm is seeking an experienced Legal Support Specialist to join its Commercial Real Estate team in Miami. This is a fantastic opportunity to join a highly collaborative, team-oriented group known for its strong culture, social environment, and supportive dynamic.
This role will support a fast-paced, energetic, and highly demanding female attorney, and requires someone who is sharp, proactive, and extremely organized. The ideal candidate is career-focused within a Legal Assistant/Legal Secretary track (not looking to transition into a paralegal role) and brings strong commercial real estate experience.
Position Overview
This role provides high-level administrative and legal support within the Commercial Real Estate practice. Responsibilities include managing day-to-day workflow, supporting complex real estate transactions, coordinating closings, and handling administrative operations for assigned attorneys. The position requires a candidate who thrives in a deadline-driven environment and can effectively manage multiple priorities.
Key Responsibilities
- Draft, edit, and proofread legal documents including correspondence, memoranda, and closing documents
- Assist with preparation of closing statements, disbursements, binders, and title policies
- Coordinate real estate transactions, including title matters, lien searches, and electronic recordings
- Manage attorney calendars, schedule meetings, and coordinate travel arrangements
- Handle client communication and assist with client-specific requests, including billing requirements
- Maintain and organize legal files in both electronic and hard copy formats
- Track and manage document execution and delivery
- Open new matters, draft engagement letters, and process expenses and reimbursements
- Collaborate with paralegals and other support staff to ensure seamless workflow
- Provide general administrative and project support as needed
Qualifications
- 7 years of experience as a Legal Assistant or Legal Secretary within a commercial real estate practice at a mid-to-large law firm
- Strong experience supporting real estate transactions and closings
- Proficiency in Microsoft Office Suite and document management systems (iManage preferred)
- Experience with title coordination tools such as Simplifile is a plus
- Bilingual (English/Spanish) preferred
- Exceptional organizational skills, attention to detail, and ability to multitask
- Strong communication skills and a proactive, team-oriented mindset
- Ability to work independently and handle a high-volume workload under tight deadlines