What are the responsibilities and job description for the Expense & Accounts Payable Specialist position at Career Group?
Overview
Our client, a highly respected private investment firm and family office is seeking an Accounts Payable & Expense Accounting Specialist to take full ownership of the firm’s payables and expense management function.
This is a standout opportunity for someone who enjoys running a clean, organized, highly reliable AP operation and takes genuine pride in getting the details right every time. The role offers meaningful responsibility, strong visibility, and the opportunity to become the trusted point person for expense tracking, payment execution, and financial operations. You will work closely with a collaborative team supporting senior leadership in a fast-moving but highly professional environment. This is a stable, long-term role where the right person can truly own their function and become a valued member of the organization.
Why This Role Stands Out
- True ownership of the firm’s Accounts Payable and Expense Accounting function
- Highly regarded private investment / family office environment
- Collaborative and vibrant office culture
- Opportunity to improve systems and streamline financial workflows
- Excellent long-term stability within a respected organization
- Role suited for someone who enjoys operational ownership and mastering their function
What You Will Own
Accounts Payable & Vendor Payments
• Manage the full accounts payable lifecycle including invoice intake, coding, processing, and payment execution
• Maintain the firm’s payment calendar, ensuring all vendor obligations are tracked and processed accurately and on schedule
• Code invoices and expenses in NetSuite or a similar ERP system
• Reconcile AP activity and resolve vendor discrepancies
• Maintain organized payment records and supporting documentation
Expense Accounting & Financial Administration
• Track and categorize expenses across multiple entities with a high degree of accuracy
• Maintain visibility into subscriptions, memberships, and recurring expenses
• Process and reconcile employee expense reimbursements
• Prepare expense reporting and support month-end close processes
• Assist with financial reconciliations and expense tracking across the organization
Systems & Process Improvements
• Identify opportunities to improve AP and expense workflows
• Leverage technology and automation tools to streamline financial processes
• Help modernize and refine the firm’s expense and payables systems
• Contribute ideas that improve operational efficiency and reduce manual work
• Collaborate with the internal finance and operations team on reporting and analysis
• Support occasional projects within the family office environment
• Help maintain a highly organized and reliable financial operations function
Ideal Background
• 3–5 years of accounts payable, expense accounting, or bookkeeping experience
• Experience with NetSuite or a similar ERP/accounting system preferred
• Background in a professional services, investment firm, or private office environment is a plus
• Strong attention to detail and a highly organized working style
• Comfortable managing recurring financial workflows independently
• Professional, trustworthy, and comfortable working in a confidential environment
• Clear communicator who asks questions and ensures nothing falls through the cracks
Competitive compensation, full benefits, and the opportunity to join a respected private investment office known for its strong culture and long-tenured team.
If this sounds aligned, please reach out with your resume to learn more.
Salary : $65,000 - $80,000