Executive Assistant to Tech Founders

We’re partnering with a fast-growing technology company to find an exceptional Executive Assistant to support two founders. This is a high-impact, high-trust role for a true Executive Assistant who enjoys being deeply embedded, thinking ahead, and making life run seamlessly for senior leaders. This is a fantastic opportunity for a career Executive Assistant who thrives in a fast-paced, founder-driven environment and wants to make a meaningful impact.

Core Responsibilities

• Own executive calendar management, scheduling, and complex meeting coordination
• Act as the front line and filter for executive communications, ensuring priorities are protected and responses are timely
• Drive administrative workflows, timelines, and cross-functional support to keep the business moving forward
• Prepare for meetings end-to-end, including pre-reads, logistics, and post-meeting follow-through to keep action items on track
• Coordinate travel and logistics as needed, anticipating changes and minimizing friction
• Support internal events and jump in on special projects as they arise
• Provide light personal support where needed to keep day-to-day operations running smoothly
• Manage highly confidential information with sound judgment and absolute discretion

What You Bring

• Exceptionally organized by nature — your inbox is under control, tasks don’t slip through the cracks, and your environment (digital and physical) stays streamlined
• Highly detail-focused — you take pride in precision and order, even when no one is checking behind you
• Forward-thinking — you anticipate needs and obstacles before they arise, making your executive’s day run seamlessly
• Documentation-driven — you don’t just execute; you create clear processes so work can be replicated efficiently and consistently
• Systems-oriented — when something isn’t working, you instinctively look for the root cause and improve the workflow
• Calm under pressure — you maintain composure, professionalism, and clear communication during high-stress or fast-changing situations
• Self-directed — you take ownership of responsibilities without needing reminders or follow-ups
• Quick to adapt — you rapidly learn preferences, communication styles, and routines, and record them to ensure continuity
• Trusted and discreet — you demonstrate sound judgment and handle confidential matters with complete professionalism

Required Experience & Skills

• Prior experience supporting a founder or senior executive in a corporate or professional environment
• Strong written and verbal communication skills
• Highly tech-savvy, including comfort leveraging AI and new tools
• Ability to learn systems quickly with minimal training
• Excellent judgment around confidentiality, security, and sensitive information

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

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