What are the responsibilities and job description for the Executive Assistant/Chief of Staff position at Career Group?
Executive Assistant / Chief of Staff (Confidential Search)
A leading global entertainment company is hiring for an experienced Executive Assistant / Chief of Staff to support a leading executive within its music division. This is a rare opportunity to operate at the highest levels of the music industry, partnering closely with a globally respected leader and interfacing with top-tier artists, executives, and stakeholders.
This position serves as a true extension of the executive—balancing high-level administrative support with critical thinking, relationship management, and operational oversight. You will work alongside two junior assistants, helping drive alignment, efficiency, and execution across all priorities.
Location: NYC
In office Monday – Friday, generally 8am-6pm
Compensation & Details
- Base salary: ~$150,000 (flexible up to ~$200,000 DOE)
- Discretionary bonus eligible
- Comprehensive benefits package
Key Responsibilities
- Manage complex calendars, global travel, and detailed itineraries, alongside 2 other Assistants
- Serve as a proxy for the executive in meetings when needed
- Capture and distill key takeaways from meetings and calls
- Act as a primary point of contact for internal and external stakeholders
- Support client-related activities, including occasional event or show attendance
- Provide guidance and coordination to junior assistants
- Oversee day-to-day administrative and operational workflows
- Build and maintain relationships with senior industry leaders
What We’re Looking For
- Significant experience in the music industry (required)
- Background in a record label or music management company strongly preferred
- Deep understanding of the music business and key players
- Exceptional communication skills, with the ability to navigate a fast-paced, indirect communication style
- Proven ability to manage competing priorities and resolve conflicts effectively
- Strong leadership instincts and experience supporting or mentoring junior staff
- Highly organized, detail-oriented, and proactive
- Discreet, polished, and professional at all times
- Comfortable with availability outside standard business hours when needed
- Seeking a long-term role in a high-level support capacity
If you’re a seasoned music industry support professional who thrives in high-stakes environments and enjoys being a strategic right hand, we’d love to connect. Please submit your resume to apply!
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Salary : $150,000 - $200,000