Personal Assistant to Chief Executive Officer

Frontline Source Group is partnering with a high-growth, globally recognized organization to identify an exceptional Personal Assistant to the CEO. This is a unique opportunity to support a highly active, high-performing executive within a fast-paced, entrepreneurial environment.

This role is best suited for a candidate who thrives in high-intensity, high-responsibility environments and is motivated by being a true right hand to a dynamic leader. Company is based in New York City. Opportunity for remote candidates in New York or Florida.

About the Personal Assistant Role

This is not a traditional administrative role. You will operate as part of a collaborative executive support team, providing seamless, high-touch support across both professional and personal priorities.

The ideal candidate is highly organized, responsive, detail-oriented, and comfortable operating in a fluid, always-moving environment.

Personal Assistant Key Responsibilities

Manage complex, ever-changing calendars across multiple time zones

Coordinate meetings, ensuring all logistics, materials, and participants are aligned

Prepare briefing materials, itineraries, and executive communications

Track and manage follow-ups to ensure nothing falls through the cracks

Assist with conference coordination, registrations, and executive materials (bios, headshots, etc.)

Support scheduling and logistics tied to events, meetings, and external engagements

Ensure timely communication with internal and external stakeholders

Coordinate household operations, including vendor management and scheduling

Assist with personal requests, errands, and day-to-day logistics

Partner with family and household staff to ensure seamless coordination

Work closely with other executive support team members to divide and execute responsibilities

Participate in daily check-ins and ongoing communication to manage priorities

Take ownership of assigned tasks while maintaining visibility across team workflows

What Success Looks Like

The executive’s time is optimized and protected

Calendars are accurate, proactive, and conflict-free

Communication is timely, clear, and consistent

Details—both large and small—are executed flawlessly

The executive and team feel fully supported at all times

Personal Assistant Candidate Profile

Required Experience

5 years supporting a senior executive, founder, or high-net-worth individual

Experience in a fast-paced, high-demand environment

Proven ability to manage both business and personal responsibilities

Core Competencies

Exceptional organizational and time management skills

Strong written and verbal communication including text messaging

High attention to detail and accuracy

Ability to multitask and prioritize effectively under pressure

Tech-savvy, with proficiency in Outlook and mobile-based workflows

Work Style & Expectations

Highly responsive and proactive in communication

Comfortable managing multiple priorities simultaneously

Able to adapt quickly to changing schedules and needs

Willingness to support both strategic and day-to-day tasks

Operates with discretion, professionalism, and sound judgment

This role requires a high level of commitment and flexibility. While the environment is demanding, it offers the opportunity to work closely with a highly accomplished executive and be part of a collaborative, high-performing team.

Compensation & Benefits

Competitive base salary

Performance-based bonus

Comprehensive benefits package

Why This Opportunity

Direct exposure to senior leadership within a high-growth organization

Opportunity to be a key contributor in a fast-moving environment

Collaborative team culture with strong support structure

Competitive compensation and long-term incentives

If you’re someone who thrives in a fast-paced environment, enjoys being indispensable, and takes pride in executing at a high level, we’d love to connect.