Accounts Payable Specialist

Accounts Payable Analyst

Job Description

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Department: Accounting

Job Status: Full-Time

FLSA Status: Salary, Non-Exempt

Reports To: Accounts Payable Manager

Location: The Woodlands, TX

Amount of Travel Required: Less than 25%

Work Schedule: Monday-Friday, 8 a.m. – 5 p.m.                            

Positions Supervised: None

AIP: Level 6

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POSITION SUMMARY:

The Accounts Payable Analyst is responsible for overseeing the full accounts payable process to ensure timely and accurate handling of invoices and payments. This role serves as a key liaison between internal departments and external vendors, maintaining compliance with company policies and fostering strong relationships. In addition to managing day-to-day AP operations, the position contributes to closing activities, process improvements.

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ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

• Oversee end-to-end AP process, ensuring accuracy, compliance, and timeliness.
• Review and verify invoices against company policies and procedures.
• Coordinate with internal departments and vendors to resolve discrepancies.
• Execute payments via checks, ACH, and wire transfers.
• Maintain positive vendor relationships and manage inquiries effectively.
• Support month-end and year-end close activities, including accruals and reconciliations.
• Collaborate with team members to streamline workflows and drive efficiency.
• Perform other related duties as assigned to assist with successful platform operation, development, and business continuity.

POSITION REQUIREMENTS:

• Successfully passes all applicable general pre-employment testing, including but not limited to: background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).
• Daily in-person, predictable attendance.
• Valid U.S. Driver’s License required. Employment is contingent upon meeting company driving standards, including an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.

EDUCATION/EXPERIENCE LEVEL:

• High School Diploma required.
• Minimum of 1-2 years of accounting or accounts payable experience, a degree is preferred
• Ten-Key by touch.
• Good general accounting skills and knowledge, ability to identify and follow up on discrepancies.
• MS Office and Excel capabilities.
• Sage 300 software is a plus.

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES:

• Sage, DocLink, and Excel preferred.
• Ability to prioritize, solve problems, and work in a fast-paced, high-volume environment, with minimal supervision.
• Email etiquette.
• Mathematics - Using mathematics to solve problems. Be able to reconcile problems.
• Reading Comprehension - Understanding written sentences and paragraphs in work-related documents.
• Time Management – Managing one's own time and the time of others.
• Positive attitude.
• Strong organizational and planning skills.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

The Accounts Payable Analyst works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at a computer monitor. They will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in-person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, the Accounts Payable Analyst may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Accounts Payable Analyst should be able to lift 25 lbs. independently.

Work hours may include early morning, late evenings, and weekends, depending on business necessity.

AAP /EEO STATEMENT:

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws.  Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate based on race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status.  It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Last Revised 02/2026.