Accounts Payable Specialist

Primary Purpose :

Assist in the prompt and accurate payment of all expenses incurred by the district and perform accounting duties to assist the Director of Finance. Follow established procedures to process invoices and maintain accurate accounting records.

Qualifications:

Minimum Education/Certification:

High school diploma or equivalent.

Minimum Experience:

3-5 years business experience preferred; preferably 3 years in accounting.

Special Knowledge and Skills:

Knowledge of basic accounting procedures

Detail oriented

Ability to use software to develop spreadsheets and do word processing

Ability to maintain confidential information

Proficiency in the use of TEA FASRG account codes

Major Responsibilities and Duties:

• Process for payment all accounts payable invoices, purchases orders, requisitions, employee reimbursements and any other accounts due by District.
• Verify and match invoices with purchase orders to ensure completeness and accuracy of payments to be made.
• Detect and resolve invoices/statements that do not correspond to orders and shipments.
• Enter all accounts payable data in FinancePlus program.
• Prepare accounts payable checks.
• Process manual checks, voided checks, and re-issue checks as directed by the Director of Finance.
• Assist in maintaining current district vendor files.
• Maintain files of contracts for all contracted services.
• Maintain accurate files, records, and reports of payment process for auditing purposes.
• Prepare reconciliations of various general ledger accounts as designated by Director of Finance.
• Assist with the close out of purchase orders at year end by canceling outstanding purchase orders, setting up payables or carry forward encumbrances.
• Verify W-9 is on file before payment is made to qualified 1099 vendors.
• Prepare and input, as needed, journal entries, budget change requests and receipts.
• Serve as liaison of the Finance Department with campus and department personnel as assigned by the Director of Finance.
• Use educational tools available through various seminars, workshops or in-service programs to enhance job performance.
• Demonstrate initiative to develop needed skills applicable to performance of assigned duties.
• Perform financial and school business office operations that adequately and efficiently support the District’s instructional goals.
• Observe all professional and ethical standards of conduct in performance of duties.
• Perform all duties in an accurate and timely manner.
• Promote positive relations with District administrators and staff and be an advocate of the District’s mission within the community.
Perform other duties as assigned by the Director of Finance.

Working Conditions:

Position may require long periods of sitting at a desk and or computter with

repetitive hand and wrist motion.

Must be able to handle stress of short deadlines and possible extra hours to get the

job done.

Must be able to handle multiple tasks at one time and prioritize your own work.

Must be able to handle numerous interruptions and provide assistance to district

personnel over the phone and in person.