Administrative Assistant

We are seeking a detail-oriented and highly organized Administrative Assistant to support day-to-day office operations and provide administrative support to leadership and internal teams. This role is responsible for managing schedules, coordinating communications, maintaining records, and ensuring smooth office functionality in a fast-paced professional environment.

Key Responsibilities

• Provide administrative support to leadership and staff, including calendar management, scheduling meetings, and coordinating travel arrangements
• Answer and direct phone calls, emails, and other communications in a professional and timely manner
• Prepare, format, and maintain documents, reports, presentations, and correspondence
• Organize and maintain filing systems, records, and office documentation (electronic and physical)
• Coordinate meetings, take notes, and assist with follow-up action items as needed
• Assist with expense reporting, invoice processing, and basic data entry or administrative tracking
• Manage office supplies, vendor coordination, and general office operations to ensure efficiency
• Support onboarding, event coordination, and special projects as assigned
• Maintain confidentiality while handling sensitive business and employee information
• Collaborate with internal teams to ensure administrative processes run smoothly and deadlines are met

Qualifications

• 2 years of administrative, office support, executive assistant, or related experience preferred
• Bilingual preferred - English & Spanish
• Strong organizational skills and attention to detail with the ability to multitask effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office systems
• Strong time management skills and ability to prioritize in a deadline-driven environment
• Professional demeanor with strong interpersonal and customer service skills

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.