What are the responsibilities and job description for the Accounts Payable Specialist position at Ascendo Resources?
The Accounts Payable Specialist is responsible for managing employee expense reports and supporting daily AP operations to ensure accuracy, compliance, and timely processing. This role requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.
Key Responsibilities:
- Process employee expense reports in accordance with company policies, IRS guidelines, and departmental procedures.
- Review receipts and supporting documentation for accuracy, completeness, and compliance.
- Audit expense submissions for policy violations, duplicate charges, coding errors, and potential fraud.
- Ensure timely reimbursement of employee expenses and troubleshoot payment issues.
- Maintain organized documentation for audits, month-end close, and financial reporting.
- Assist with invoice processing, three-way matching, PO verification, and non-PO workflows.
- Reconcile vendor and employee expense accounts, resolving variances as needed.
- Support month-end and year-end close activities, including accruals and reporting.
- Respond to inquiries regarding expense policies and payment procedures.
- Participate in process improvement initiatives to streamline AP and expense operations.
- Ensure compliance with internal controls, accounting standards, and regulatory requirements.
