What are the responsibilities and job description for the Part-Time Bookkeeper (w/ Nonprofit experience) position at Ascendo Resources?
Part-Time Bookkeeper (On-Site)
Location: Near Penn Station, NYC
Schedule: 4 hours per week during weekday business hours (½ day on-site)
Pay: $45/hr
Type: Ongoing, Part-Time
Overview:
A small nonprofit organization near Penn Station is seeking a reliable, detail-oriented Part-Time Bookkeeper to manage all day-to-day financial functions. This role requires hands-on full-charge bookkeeping experience and strong proficiency with QuickBooks Online. The Bookkeeper will work independently on-site and ensure accurate, timely financial records that support the organization’s mission.
Key Responsibilities:
- Manage all bookkeeping functions, including AP, AR, expense coding, and financial reporting
- Approve online employee timesheets
- Enter expenses, post invoices (5–10 monthly), and maintain accurate records in QuickBooks Online
- Prepare monthly budget vs. actual reports by the 15th
- Reconcile accounts and maintain organized financial documentation
- Coordinate with external accountants for year-end reviews and audits
- Utilize HHS/PMS systems for grant reporting (if experienced)
- Handle contract and registration renewals (insurance, SAM, etc.)
- Manage monthly petty cash
Occasional Responsibilities:
- Create grant budgets
- Create and track fundraising donation links
- Support the annual fundraising event
Required Qualifications:
- Proven full-charge bookkeeping experience
- Mandatory QuickBooks Online proficiency
- Strong understanding of GAAP and standard accounting workflows
- Ability to work independently with minimal supervision
- Excellent attention to detail, organization, and time management
- Experience with HHS/PMS systems is a plus
Preferred Qualifications:
- Experience supporting audits or year-end reviews
- Prior small office or nonprofit experience
What This Role Offers:
- Consistent part-time schedule (4 hours weekly)
- Long-term, stable engagement
- Convenient location near Penn Station
- Impactful work supporting community-focused initiatives
- Small, collaborative team environment
- Minimal bureaucracy / “No red tape”
Salary : $45
