Facilities Coordinator (Part-Time)

Job Title: Facilities Coordinator

Industry: Financial Services

Location: Manhattan, NY

Part-Time Schedule: Onsite, Monday–Wednesday | 8:00 AM – 5:00 PM (1-hour lunch)

Pay Rate: $25–30/hour (W2)

Assignment Type: Contract-to-hire

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About the Role

Our client is seeking a highly organized, proactive, and personable Facilities Coordinator to support daily office operations in a fast-paced, professional environment. This is a contract role with potential for full-time conversion, ideal for someone who thrives on staying ahead of needs, maintaining a polished workspace, and collaborating across teams.

Key Responsibilities

• Manage and monitor the work-order system to ensure timely completion of requests
• Coordinate maintenance, services, and office repairs
• Assist with vendor management and ensure service level agreements are met
• Order and maintain office supplies, pantry stock, catering, PPE, and specialty items
• Provide logistical support for onsite meetings and events (room setup, catering, cleanup)
• Maintain high standards of office cleanliness and organization through regular walkthroughs
• Oversee storage and inventory to minimize clutter
• Support Facilities Manager with budgeting, tracking, and cost control
• Conduct routine Health & Safety inspections (fire extinguishers, AEDs, emergency equipment)
• Coordinate desk setups for new hires, office moves, and departures
• Handle shipping/receiving of mail and courier packages
• Partner with internal teams (IT, HR, Marketing) and building staff (property management, engineers, security)

What We’re Looking For

Must-Haves:

• 2 years of experience as a Facilities Coordinator or similar role
• Strong organizational skills and attention to detail
• Friendly, outgoing demeanor with a professional presence
• Ability to work autonomously and proactively in a fast-paced environment

Success in This Role Looks Like:

• Anticipating office needs before they arise (e.g., restocking supplies, tidying shared spaces)
• Keeping meeting rooms and common areas consistently prepared and presentable
• Maintaining a balance of approachability and professionalism in a collaborative office culture

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.