Assistant Project Manager

Company Overview: Zupt, LLC is an engineering and service company that primarily works in the international energy sector. We are growing and we are continuously looking for smart, personable, highly motivated individuals. If you are interested in joining a fast-paced team delivering awesome solutions for our customers, please review this job opening and apply today!

We provide personnel and equipment in support of time sensitive offshore operations around the world. The company currently employs approximately 20 full-time employees and is based in north-west Houston close to the intersection of Beltway 8 and Hwy 249. In an effort to make Zupt more efficient, we are seeking a highly motivated, very well-organized Assistant Project Manager.

At Zupt, we use defense technologies and therefore any employee candidate must be a US Citizen or a permanent resident alien (green card holder). We cannot employ anyone that does not meet this requirement. If you are in the US on a visa [H, E or F etc.] you are not eligible to work at Zupt in this role.

What YOU will be doing:

PM stuff:

Creation and maintenance of project schedules (Gantt).

Coordinate meetings, manage agendas/minutes, and distribute notes for all project meetings.

Attend all project meetings, take minutes (AI tools used for this), make sure salient actions are captured.

Coordinate with PMs on project documents needed.

Assist in maintaining positive and effective communication during the course of the project.

Progress chasing

Purchasing stuff:

Work with the PMs to establish scope of subcontracted work.

Sourcing and verifying vendors.

Purchasing of materials as directed by the PMs.

Manage inventory (quantity/location) of all items purchased for projects.

Review all supplier/vendor invoicing with the PMs to ensure invoices are correct.

Commercial/Contractual stuff:

Prepare and maintain cost tracker to ensure budget guidelines are being met.

Generate invoices for PMs to review and issue to the clients monthly

Logistics Stuff:

Assist the PMs with shipments of materials to the appropriate job locations.

Source cost effective shipping of materials to job locations.

Work with PMs and engineers to assist with travel arrangement (flights) to/from project locations.

What YOU bring:

Strong organizational skills and ability to manage multiple tasks under pressure, quick to adapt.

Understand and efficiently use technology.

Customer Focus – Customer relationships

Project coordination or project management experience

Experience in international shipping/logistics is a plus.

Two- or four-year degree preferred.

Excellent written and verbal communication skills

Capacity to anticipate needs and provide exceptional support.

Attention to detail and commitment to data accuracy.

Familiarity with MS Office, Video Calls, OneNote, project management software

Work Environment – Physical Requirements:

This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic). Usual office environment with frequent sitting, walking, standing, and occasional climbing, stooping, kneeling, crouching and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as video calls and telephone. The employee must occasionally lift and /or move up to 30 pounds. Ability to read and clearly understand work instructions and communicate in English.

What to Expect

Zupt offers an extensive compensation package which includes the following:

A highly competitive compensation "above the industry" commensurate with experience.

100% Employer-paid medical, dental base plan, vision, life, while subsidizing premiums for medical, dental, and vision for employee dependents

401(k) Plan with up to a 3% Employer match

Generous starting paid time off, sick days and 9 company-paid holidays.

Only PDF resumes will be accepted. Please no phone calls regarding this position. Applications cannot be completed at our office. We will contact the selected applicants to schedule interviews. We will remove this posting when the job has been filled.

Notice to third party agencies:

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Zupt is an Equal Opportunity Employer with a strong commitment to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation package:

• Weekly pay

Experience level:

• 1 year

Schedule:

• Monday to Friday

Experience:

• Project management: 1 year (Preferred)

Ability to Commute:

• Houston, TX 77066 (Required)

Ability to Relocate:

• Houston, TX 77066: Relocate before starting work (Required)

Work Location: In person