Zullee is a fast-growing casual dining restaurant focused on serving only the freshest ingredients in a variety of fare from the Mediterranean and Middle East. Our top priorities at Zullee are to serve and develop our people, provide always fresh top-quality food, and to go above and beyond to achieve 100% guest satisfaction every time and every day.

At Zullee, we believe in rewarding the hard work of our employees. We want our people to be successful and provide a pathway for them to achieve their goals.

Zullee is seeking a highly organized and detail-oriented Administrative Assistant to join our team at the company's Headquarters in downtown Boise, ID. The Administrative Assistant will play a pivotal role in providing essential support to the organization by efficiently managing administrative tasks and ensuring smooth operations. This position offers an excellent opportunity to contribute to a dynamic and growing company where people truly believe in what they're doing!

Key Responsibilities:

1) Reception and Communication:

*Greet and welcome visitors and employees with a friendly and professional demeanor. *Answer phone calls, respond to emails, and handle inquiries, redirecting them as necessary. *Maintain an organized front desk area, ensuring a tidy and welcoming environment.

2) Administrative Support:

*Provide comprehensive administrative support to the management team and various departments. *Manage calendars, schedule meetings, and coordinate appointments efficiently. *Prepare and edit documents, reports, presentations, and correspondence as required. *Assist in the preparation of meeting agendas, take meeting minutes, and distribute relevant materials.

3) Data Management/Accounts Payable:

*Maintain organized and accurate accounts payable files, both physical and electronic. *Process incoming invoices and verify the accuracy of information. *Enter invoices into the accounting system (R365) accurately and efficiently, assigning appropriate general ledger codes. *Communicate with vendors and suppliers to address payment inquiries, resolve disputes, and ensure smooth processing of invoices. *Monitor accounts payable aging and report any overdue invoices or potential payment delays to the management team. *Assist in month-end closing activities, including preparing accruals, reconciling accounts, and generating financial reports as required. *Collaborate with other members of the accounting team to streamline processes, identify areas for improvement, and contribute to overall departmental goals.

4) Office Operations:

*Order and maintain office supplies, ensuring availability for daily operations. *Organize and coordinate internal and external events, conferences, and workshops. *Assist in managing office facilities, including coordinating maintenance and repairs.

5) Travel and Logistics:

*Arrange travel accommodations and itineraries for employees as required. *Coordinate logistics for business trips, including flights, accommodation, and transportation.

6) Team Support:

*Collaborate with team members and contribute to a positive and productive work environment. *Support colleagues with ad-hoc administrative tasks and projects.

Qualifications:

*High school diploma or equivalent; additional certifications or relevant education is a plus. *Previous experience in accounts payable or administrative work is preferred. *Familiarity with basic accounting principles and procedures is a plus. *Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Windows 10/11. *Excellent communication skills, both written and verbal, to interact with vendors, suppliers, and internal stakeholders. *Strong organizational skills with the ability to prioritize tasks and multitask effectively. *Attention to detail and a proactive approach to problem-solving. *Discretion and ability to handle sensitive information with confidentiality. *Professionalism, adaptability, and a strong sense of responsibility. *Positive attitude and ability to work well both independently and in a team environment.

Job Type: Part time

Pay: $15-$16 per hour

Benefits:

*Dental insurance *Health insurance *Life insurance *Vision insurance *Employee discounts

Schedule: Day shift Mon-Fri

Work Location: In person

Note: This job description is intended to outline the general responsibilities and qualifications of the Administrative Assistant role. It is not an exhaustive list, and other duties may be assigned as needed.

Available shifts and compensation: Available shifts all days except Sundays and Saturdays. Compensation is $15.00 - $18.00/hour.

About Zullee Mediterranean Grill: Zullee Mediterranean Grill has a goal to be the best restaurant around, creating a friendly and healthy space for both our guests and our team members. Working at Zullee is more than just a job, it is a place for you to learn and grow as a person, and a place to move up as your career. Zullee is thriving and growing, and we want to take our team members on the journey with us. We want to create a team atmosphere that makes everyone a better person that in turn helps our guests have a better experience. We always use fresh quality ingredients, and we’re proud of the healthy meals we provide our communities. We need great people like you to join our team! Learn more about us at www.zullee.com.

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