Company Description

More than 20 years ago, zooplus was one of the first to bring the pet category into the world of eCommerce. Today, we stand strong as Europe’s leading online pet platform, delivering moments of happiness to more than 9 million pet parents each year.

Job Description

• Supervising the circulation of contracts, internal and external documentation assuring these fulfil company’s rules and policies
• Assuring full company’s compliance with local regulations
• Maintaining comprehensive knowledge of financial and administration processes
• Maintaining the administrative relationship with accountants, lawyer, bank and all company's suppliers and partners
• Supervising a team of 4 team members
• Creating regular financial reports (cash flow, expenses, travel, payments, etc.)
• Entity costs overview and costs forecasting
• Managing current bank accounts and debit cards, making bank payments
• Ensuring that all invoices and payments have necessary approval and that these are done according to schedule and internal rules/procedures 
• Responsible for filling all company documents/contracts
• Coordinating with accountants/external consultants/auditors all tax and regulatory issues
• Ensuring that the financial and administrative procedures are implemented correctly as per company and group rules and requirements
• Preparing all protocols and financial documents needed for the company's required activities
• Managing the annual insurances and inventory
• Managing the Administration Team and controlling of the tasks performed by the team
• Organizing internal and external company events (breakfasts, celebrations etc. )
• Ongoing cooperation with the landlord, responsible for ongoing facility management
• Overlooking and preparation of reports, presentations and other documents for the Board
• Supporting additional projects whenever necessary

Qualifications

• Fluent English and Polish
• Experience in working in finance, legal and accountancy related areas
• Minimum 5 years of experience in Senior Office Administration Manager position responsible for the comprehensive administration of the company, facility and people management
• Self driven, multitasking ability
• People management and facility management experience
• Strong organizational skills and attention to detail
• College/University degree
• Very good analytical skills, proficient in Excel, Power Point, Word

Additional Information

With more than 1,000 passionate professionals located across 10 European offices, we believe our success comes from working together and leveraging our international strengths. Expect to work in a hybrid environment, collaborating with colleagues in different locations remotely.

Our benefits:
🐾 20% discount in our zooplus shop
📖 Internal and external training
🎈 Team events
#LI-Hybrid✈️ Two extra vacation days and days off on 24th and 31st of December
🩺 Private medical care and life insurance
🍽️ Multicafeteria system including Multisport card

Want to know more? Learn more about who we are and what we do and visit our LinkedIn company profile.

zooplus is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members.