Description

Purpose:

Responsible for the oversight and maintenance of all aspects of payments to vendors, payroll, contracts and property/casualty insurance. Participate in development and implementation of the agency's budgeting and strategic plan to help ensure the financial stability of program offerings and the agency as a whole.

Expectations of Every YWCA Staff Member:

• Uphold and promote the YWCA Mission.
• Maintain compliance with state standards.
• Adhere to established policies and procedures.
• Contribute to fund development efforts for support of all programs and the overall Association.
• Provide support to other departments and staff.

Essential Duties:

Financial Management

• Create and oversee the annual budget for programs and the agency.
• Provide mid-year budget and cash flow projections for the Board and Leadership Team.
• Manage agency cash flow, bank balances and investment accounts.
• Serve as liaison with the Board Finance Committee, as well as banking, investment and insurance vendors.
• Manage payroll for the agency.
• Provide for oversight and maintenance of contracts.
• Oversee annual audit process.
• Administer all aspects of property/casualty insurance.
• Work with the CFO/CEO to create special project projections on an as needed basis.
• Identify areas of potential cost savings and work with impacted staff to implement.
• Maintain compliance with state and federal standards.
• Maintain accurate and appropriate records.

Accounts Payable

• Process employee expense reports and pay with bi-weekly payroll.
• Ensure that checks and cash received are processed and deposited.
• Oversee revenue posting to the MIP accounting system.
• Oversee/preparation of monthly journal entries and account reconciliations.
• Research and resolve accounting discrepancies as needed.

Payroll

• Review Employee Time Cards and liaise with supervisors to ensure accuracy.
• Process payroll bi-weekly for all employees, which includes hourly and salaried staff.
• Communicate with the Payroll company, Paylocity, regarding any issues or questions related to Payroll.
• Work with HR, as needed, to ensure payroll accuracy.
• Assist with Payroll Reconciliation and post JE to accounting system.

Other Duties As Assigned

Requirements

Education:

• Bachelor's Degree in Business or Accounting or equivalent experience required.

Knowledge and Experience:

• Excellent computer skills in Microsoft Office and Google products with a working knowledge of Excel.
• Experience with Abila MIP Fund accounting software, a plus.
• Strong customer service skills with ability to communicate in a professional manner with a wide range of people, including staff, auditors, volunteers and clients.
• Strong skills in planning, organization, evaluation, and written/oral communications.
• Initiative, reliability, dependability, and maintenance of confidential matters.
• Ability to handle multiple projects with overlapping deadlines.
• Ability to keep accurate records and files.
• Continuously work as a team member and willingness to work with other teams.
• Ability and willingness to continually improve technical expertise.
• Professional work attitude/manner and appropriate work attire.

Physical/Mental Essential Requirements:

• Walking, standing, bending, stooping, reaching, moderate lifting and carrying (up to thirty (30) pounds).
• Full range of body motion including manual and finger dexterity and eye-hand coordination.
• Requires corrected vision and hearing to normal range.
• Ability to sit at a computer work station for extended periods of time.
• Occasional need to stand for long periods of time.
• Ability to focus on detail and accuracy of work product.
• Work is performed primarily in a non-smoking office environment, though travel may expose employee to inclement weather conditions.
• Occasional high stress may be experienced in dealing with clients, staff and volunteers.

The statements within this job description are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel in this position.