If you are looking to grow your career in HR and feel good about the organization you're supporting, this position may be for you. The YMCA of Greater Long Beach is looking for an HR Coordinator to support the Human Resources Department in its Metro Office. A qualified candidate will be kind, considerate, professional, and interested in advancing the mission of the Y. 

At the Y, we are for all. In the HR Department we provide daily support to 700 employees in multiple locations throughout the Long Beach area, in a wide range of job duties all of whom work hard each day to live our mission. At the Y, we're for youth development, healthy living, and social responsibility. If this sounds like a perfect coming together of your professional career track, and your heart-led focus on our community, please consider applying for this opportunity. Cover letter strongly preferred, but not required.

Position Summary:

The Human Resources Coordinator performs a variety of skilled administrative and clerical duties directly related to human resources activities. These include organizing the new hire paperwork, maintaining employee files, compiling data and preparing routine and special reports, participating in employee activates, etc. May provide secretarial support to the human resources VP.

Essential Functions:

• Assists with the day-to-day efficient operation of the HR department.
• Organize, track, and maintain new hire paperwork, medical tests, and background results, communicate hiring status to the appropriate Y staff members.
• Responsible for payment of HR related invoices on a monthly basis and in a timely manner.
• Maintain human resources databases and manual filing systems.
• Participate in department effort to move to a “paperless” environment, including scanning, e-file creation, and adherence to file naming conventions.
• Assist in the administration and explanation of benefits to employee and tracking new hire enrollment dates.
• Become familiar with company policies, procedures and documentation to assist YMCA staff members with routine questions.
• Respond to employment verification inquires.
• Assist in the tracking of staff participation in training, schedule, and set up training events.
• Participate in planning staff events such as Association wide meetings and staff recognition events.
• Attend all staff meetings, HR Committee meetings, trainings and other YMCA functions as required by your supervisor.
• Maintain open lines of communication with participants, staff and supervisor.
• Delivers routine daily/weekly/monthly reporting and responds to basic to intermediate ad hoc data requests.
• Serve as the association back up for payroll processing.
• Provide clear, timely, and accurate response to employee inquiries, escalating as necessary within the HR team.
• Monitor compliance and tracking of all mandated training programs and certifications (NEO, child abuse, aquatics safety standards, CPR, etc).
• Assist with various hiring recruitment activities.
• Perform other duties as assigned.

YMCA Competencies (Team Leader):

Mission Advancement: Models and teaches the Y’s values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress. 

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Qualifications:

• Bachelor’s degree; relevant work experience may offset education. PHR or SHRM-CP desirable, but not required.
• 3 years of HR experience, specifically with some time directly providing positive interpersonal relationships with staff, managing an HRIS system/s, and preparing various reporting needs for an organization.
• Strong proficiency with Microsoft 365, Adobe Pro, Google Drive, and other systems for business efficiency.
• Ability to think analytically, grasp process, and produce information in way that is supportive to end-users needs.
• Demonstrated ability to project a personable, empathetic, professional, and solutions-oriented demeanor to staff at all levels, volunteers, and participants.
• Bilingual in Spanish preferred.
• Non profit experience preferred.
• Pre-Employment Requirements: LiveScan background clearance, TB Test, and drug test.

Working Conditions:

Environmental Factors: Indoor and outdoor facilities (e.g. kitchen and recreational sites); exposure to heat, cold, potentially hazardous chemicals, toxic materials; work on slippery or uneven surfaces. Noise level is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to stoop, bend, kneel, crouch, talk, hear, stand, walk, sit, and reach with hands and arms. The employee must occasionally lift, push, pull, and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.