2 Business Managers Administrative Assistant Jobs in Yankton, SD
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Business Managers Administrative Assistant
$79k-101k (estimate)
Full Time
2 Weeks Ago
Yankton School District is Hiring a Business Managers Administrative Assistant Near Yankton, SD
- Performs a variety of executive support tasks that are highly confidential and sensitive.
- Demonstrates a high level of communication skills in writing, grammar, oral communication and listening.
- Possesses advanced Microsoft application skills, primarily Word and Excel.
- Primary receptionist for incoming calls and visitors determining which are priority matters, and alerts the Business Manager accordingly.
- Demonstrates strong public relations skills, e.g., proper telephone etiquette, customer service and uses diplomacy in dealing with a variety of situations.
- Acts as Election Coordinator for School Board Elections requiring an extreme amount of attention to detail, accuracy and the ability to meet deadlines.
- Reviews, proofreads and edits documents prepared by the Business Manager.
- Assists with preparation of bidding and procurement documents, publication of legal notices, bid opening & tabulation, contract awards and purchase orders as necessary
- Coordinates annual student scholarship awards as directed by guidance department and athletic department.
- Assists with preparation and publication of official school board meeting minutes and notices.
- Processes daily bank deposits.
- Schedule outside facilities rentals, coordinating with client, schools, Maintenance/Custodial and Athletic Director, issue keys and facilitate needed custodial and equipment.
- Primary backup to the Bus Transportation Coordinator.
- Inputs invoices for accounts payable functions.
- Assists external auditors with annual school district audits.
- Has working knowledge of school district policies and procedures.
- Performs responsibilities in a self-motivated manner; certain job functions need to be completed on an annual or recurring basis without being reminded.
- Must be highly organized, able to maintain accurate files and data that can be accessed quickly.
- Prepares and assists with various state and federal reports and data surveys as necessary.
- Utilizes strong people skills in developing and maintaining professional relationships with students, administration, teaching staff and classified employees.
- Functions in a work environment that requires many pending tasks in process at all times.
- Responds positively to unexpected changes in work tasks.
- Maintains composure during stressful situations.
- Performs other duties as assigned by the Business Manager.
Reports to: Business Manager
Receives Guidance From: Building and Grounds Supervisor, Child Nutrition Supervisor
- Performs a variety of executive support tasks that are highly confidential and sensitive.
- Demonstrates a high level of communication skills in writing, grammar, oral communication and listening.
- Possesses advanced Microsoft application skills, primarily Word and Excel.
- Primary receptionist for incoming calls and visitors determining which are priority matters, and alerts the Business Manager accordingly.
- Demonstrates strong public relations skills, e.g., proper telephone etiquette, customer service and uses diplomacy in dealing with a variety of situations.
- Acts as Election Coordinator for School Board Elections requiring an extreme amount of attention to detail, accuracy and the ability to meet deadlines.
- Reviews, proofreads and edits documents prepared by the Business Manager.
- Assists with preparation of bidding and procurement documents, publication of legal notices, bid opening & tabulation, contract awards and purchase orders as necessary
- Coordinates annual student scholarship awards as directed by guidance department and athletic department.
- Assists with preparation and publication of official school board meeting minutes and notices.
- Processes daily bank deposits.
- Schedule outside facilities rentals, coordinating with client, schools, Maintenance/Custodial and Athletic Director, issue keys and facilitate needed custodial and equipment.
- Primary backup to the Bus Transportation Coordinator.
- Inputs invoices for accounts payable functions.
- Assists external auditors with annual school district audits.
- Has working knowledge of school district policies and procedures.
- Performs responsibilities in a self-motivated manner; certain job functions need to be completed on an annual or recurring basis without being reminded.
- Must be highly organized, able to maintain accurate files and data that can be accessed quickly.
- Prepares and assists with various state and federal reports and data surveys as necessary.
- Utilizes strong people skills in developing and maintaining professional relationships with students, administration, teaching staff and classified employees.
- Functions in a work environment that requires many pending tasks in process at all times.
- Responds positively to unexpected changes in work tasks.
- Maintains composure during stressful situations.
- Performs other duties as assigned by the Business Manager.
Reports to: Business Manager
Receives Guidance From: Building and Grounds Supervisor, Child Nutrition Supervisor
Job Summary
JOB TYPEFull Time
SALARY$79k-101k (estimate)
POST DATE05/02/2024
EXPIRATION DATE06/30/2024
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JobID: 326Position Type:
Secretarial/Clerical/Business Manager`s Administrative AssistantDate Posted:
4/30/2024Location:
Yankton School DistrictClosing Date:
Open Until FilledTitle: Business Manager's Administrative AssistantJob Description: Executive support to the Business Manager, Supervisor of Buildings & Grounds, and Child Nutrition Supervisor.Criteria:A. Education Level: Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.B. Experience Desired: One to two years in a similar positionC. Physical Requirements: Constant hand-eye/mind-eye coordination, hearing; intermittent keyboarding, use of wrists, hands, fingers, speaking, typing and writing. Frequent filing, sitting, standing and walking. The ability to communicate verbally and in writing is also required.D. Other Requirements: Under only limited general supervision, conducts the day-to-day operations of the Business Office. Applicant must possess a high degree of responsibility, initiative and ability, plus the usual secretarial capabilities. Ability to maintain confidential information.Essential Functions and Duties:
JobID: 326
Position Type:
Secretarial/Clerical/Business Manager`s Administrative Assistant
Secretarial/Clerical/Business Manager`s Administrative Assistant
Date Posted:
4/30/2024
4/30/2024
Location:
Yankton School District
Yankton School District
Closing Date:
Open Until Filled
Open Until Filled
Title: Business Manager's Administrative Assistant
Job Description: Executive support to the Business Manager, Supervisor of Buildings & Grounds, and Child Nutrition Supervisor.
Criteria:
A. Education Level: Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
B. Experience Desired: One to two years in a similar position
C. Physical Requirements: Constant hand-eye/mind-eye coordination, hearing; intermittent keyboarding, use of wrists, hands, fingers, speaking, typing and writing. Frequent filing, sitting, standing and walking. The ability to communicate verbally and in writing is also required.
D. Other Requirements: Under only limited general supervision, conducts the day-to-day operations of the Business Office. Applicant must possess a high degree of responsibility, initiative and ability, plus the usual secretarial capabilities. Ability to maintain confidential information.
Essential Functions and Duties: