28 Office Coordinator Jobs in Denver, CO
Wordbank is Hiring an Office Coordinator Near Denver, CO
WHO IS WORDBANK
We are the marketing localization people. We help brands and their agencies successfully execute strategic marketing and communications programs in over 200 languages across 118 countries. With our unique blend of traditional and creative language services and global digital marketing capabilities, we connect clients’ words to the right people, in the right language, on the right channels.
THE ROLE
The Office Coordinator is a highly detailed and process-oriented individual who can steer the daily operations of the office towards seamless efficiency. With a background in administration, a ‘can do’ attitude, a love of creating and following structured processes, great communication skills, and someone who enjoys supporting special projects that span across People & Culture or Business Admin. Helping the team with a wide-variety of administrative needs, they will manage office needs and help create an environment that people want to be in.
Purpose: To be the doer to keep things buttoned up and running smoothly to make lives easier for our people.
Oversees and acts as the office coordinator
Supports event coordination, travel and planning in the office
HR Administration support
Manages HR backend systems and administration
Does this sound like you? We want to meet you!
THE OPPORTUNITY
Due to office management duties and oversight, this role requires someone to be in the office 5 times a week, 8AM-noon.
Key responsibilities:
Office Environment & Facilities
Manages all office and facilities administration for in-office and out-of-state workers (desk setups, health & safety procedures, emergency procedures, key cards/door keys, mail sorting and distribution, bank deposits, phones and voicemails coordination.etc)
Be the first point of contact for people entering the office and visitors. Handles all supply ordering, office organziation, and business purchasing, following our CSR guidelines and staying within budget.
Liaise with the building to manage the facilities (HVAC, maintenance needs, events, reserving spaces, handles tenant requests, informing of deliveries and visitors, etc)
Manage all phone lists, birthday lists, anniversaries, emergency contact information, and overall health and safety information
Event Planning & Travel
Manages administration and is the point of contact for in-office connection and engagement activities (lunches, workshops, any setups/bookings for, client meetings).
Manages & executes on US & UK travel arrangements (working closely with the UK Business Admin), working within travel guidelines and budget.
Supports volunteer event coordination, planning quarterly company-wide volunteering events, and tracking participation & Volunteer Time Off hours. Works closely with the wider People & Culture team to ensure alignment with company wide volunteering strategy.
Manages and plans company-wide annual events (Annual Kick-Off party, holiday party, summer BBQ, etc).
HR Administration
Administration of Wordbanker’s information - new hire employee forms and overall master data sheet.
Manages administration around global recognition and rewards programs.
Manages onboarding and offboarding administration (documentation, scheduling, review set-up, etc).
Data & Systems Administration
Manages admin updates on all HR systems, along with back-end data and reporting.
This is a framework of the role responsibilities and not a comprehensive list
YOU’LL HAVE….
- 1-2 years as an office coordination or a similar administrative role
- Must have solid knowledge in data management & analytics in Excel/Google Sheets (formulas, pivot tables, macros, etc)
- Proficient in software packages such as G-Suite and Word. Experience in ATS or performance management systems is a plus, but not required
- Experience working with highly detail-oriented tasks
- Some experience with event planning & budgeting
YOU ARE….
- A self-confident, highly collaborative team player with a deep awareness of what needs to be done. You can create, stick to and exceed ambitious plans.
- Able to assimilate details on project specifics and transform requirements into results.
- Able to figure things out on your own or adapt available resources to best work for your learning style; able to approach problems from multiple angles to find the best solution; unafraid of ambiguity and going outside your comfort zone.
- Organized, an excellent communicator, team player, and able to remain agile and productive with changing priorities.
- Time management pro, you’re able to sift through changing priorities and execute against deadlines every time.
SALARY & BENEFITS
$26.50 Hour/ 20 hours a week
Part-time limited benefit offerings
WHY WORDBANK?
At Wordbank, we’re more than just a marketing localization agency, we’re a community committed to transparency, social impact, and professional growth. We believe in fostering an environment that values collaboration, innovation, and personal development.
Values-led & People-first: Being values-led means operating to the triple-bottom-line standards of people, planet, profit. Put simply, we do business with integrity. We care. Not because it’s company policy or because caring sells, but because we’re passionate about what we do, who we are, and the difference we can make – not just to our clients, but to our staff, our resources, and our community.
We believe that our people are our greatest asset, that our culture sets us apart from most every competitor we face, and that our commitment to what we can achieve together is unrivaled in our industry.
We’re intent on standing out (and up) for what drives us. When our values (drive, connection, excellence, care, connection, creativity) come together, that’s the Wordbank difference. Our values inform our behaviours and decision-making in all that we do, and makes us who we are, striving to do, and be, our best for each other and our clients every day.
Transparent Culture of Feedback & Accountability: We believe in openness and honesty. Our transparent culture encourages open communication, feedback, and accountability at all levels to make sure everyone’s voice is heard and valued. Everyone should have the right information and context to make decisions in the best interests of the business.
Freedom & Flexibility that works for you: We are committed to providing a culture based on freedom and responsibility and we understand the importance of work-life balance. Embracing flexibility means offering remote work options, flexible hours, and tailored schedules that allow you to excel both personally and professionally. We also like to connect and engage so we ask any local Wordbankers to come into the office a minimum of 2-3 times a week.
Commitment to business as a force for good: Beyond business success, we are committed to making a positive impact on society and the environment. Through our work and initiatives, we volunteer and contribute to causes that matter, fostering a sense of purpose in everything we do. And we don’t just talk about things, we follow through with action. Our Denver office is a certified B Corporation and our London office is Investors in People: Gold, both stringent certifications that prove we’re walking the walk on our commitment.
Mentorship and development: We prioritize your growth. Join a team that values mentorship, coaching, and invests in your professional development. We want to empower you to find your path and we will support you in getting you to the next step.
We are looking for passionate people to grow the business (and themselves) with us. We care more about how you think than what you know. We work hard. We work smart. And we have fun with each other while we’re doing it.
We are an equal opportunity employer committed to attracting, retaining, developing, and promoting the most qualified people of all backgrounds, regardless of race, colour, age, religion, gender identity, HIV status, marital status, past or recent military status, past incarceration, sexual orientation, national origin, citizenship status, ancestry or any other characteristic, including any physical (including pregnancy) or mental disability, and/or any other protected class under federal, state, or local law.
We are happy to make reasonable accommodations to the recruitment process as needed.
Job Summary
Part Time
$65k-83k (estimate)
03/02/2024
07/09/2024
The job skills required for Office Coordinator include Attention to Detail, Coordination, Office Management, Initiative, Organizing, Onboarding, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Coordinator positions, which can be used as a reference in future career path planning. As an Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator. You can explore the career advancement for an Office Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Coordinator job description and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.
01/31/2022: Pittsfield, MA
Developed communication skills help office coordinators provide excellent service to customers and support to employees.
01/29/2022: Muskegon, MI
Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.
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An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.
12/23/2021: Corpus Christi, TX
Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.
12/27/2021: New London, CT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Coordinator jobs
When office coordinators accept roles with new employers, they usually receive more training.
02/15/2022: Clearwater, FL
Extremely possess the good listening ability.
02/08/2022: Saint Louis, MO
Always Be Available as a Mentor.
12/09/2021: Killeen, TX
A good office coordinator should be able to delegate work based on the strengths of each team member.
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Step 3: View the best colleges and universities for Office Coordinator.
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