Winthrop University Foundation

Accounting Assistant

Position Opening

Summary of Position:

The Winthrop University Foundation (WUF) is seeking a highly motivated, experienced individual for the position of Accounting Assistant. The ideal candidate will demonstrate a track record of accounting experience in the nonprofit sector. Experience with institutions of higher education is a plus. Reporting to the Finance Director, this position will provide general accounting support to the Finance Director and will have day-to-day responsibility for numerous areas of WUF’s accounting processes. Qualified candidates should possess a solid knowledge of fund accounting according to GAAP and other regulatory requirements.

The Accounting Assistant will work closely with colleagues at Winthrop University, donors, board members and other constituents to support the University’s mission and strategic priorities. The ability to build relationships and provide superior customer service is a key requirement.

This position should align with someone who is an organized multi-tasker and who is able to manage large data sets in a fast-paced and collaborative environment. Compliance with all department and agency deadlines (i.e. month end, year-end) is critical. This position is a full-time, exempt position with benefits. Work is to be performed at employer's place of business.

The Accounting Assistant will be expected to carry out all duties and responsibilities listed in the position description below.

Position Responsibilities:

• Provides general accounting support to Finance Director
• Oversees accounts payable process to ensure compliance with IRS guidelines, Foundation policy and audit standards
• Reconciles accounts payable to general ledger monthly
• Files annual 1099 forms with IRS and distributes to recipients
• Examines all contribution reports for accuracy and reconciles to bank deposits
• Posts all contributions to the general ledger
• Facilitates employee contributions to retirement plan and reconciles to general ledger
• Reconciles all payroll liabilities monthly
• Manages all third party giving activity and works with Advancement Services to ensure proper posting to general ledger
• Manages all ACH payments for charitable gift annuities
• Prepares fund detail reports for campus constituents on a regular basis
• Calculates scholarship spending and works with Financial Aid office on scholarship award processes
• Sets up all new funds in Raisers Edge and Financial Edge to ensure proper general ledger structure
• Reconciles monthly scholarship invoice from Winthrop University to ensure compliance with available spending and donor restrictions
• Reconciles pledges in Raisers Edge to pledges in Financial Edge on a monthly basis
• Handles mail processing in dual control; scans checks and prepares bank deposit
• Prepares and files monthly sales tax return with SC Department of Revenue
• Assists with preparation of periodic reports for Foundation Board meetings
• Serves as liaison with University Advancement to ensure data integrity between development database (Raisers Edge) and financial system (Financial Edge)
• Assists Finance Director in monitoring and improving internal control procedures
• Assists colleagues in updating policies and procedures and revision of related forms
• Works on audit schedules and documentation as needed

Other Duties

• Promotes a cooperative spirit within the organization and among internal and external constituencies and stakeholders
• Works as a team member on occasional group projects
• Other duties as assigned

Education Requirements

• Bachelor’s Degree in accounting or related field

Experience & Skills

• Demonstrated successful work experience in complex fund accounting, working with large data sets, general ledger and financial statement composition.
• Advanced level skills in MS Office with emphasis on Excel, applied in a high-volume, fast-paced environment
• Experience working with budgets
• Ability to deliver accurate work on established deadlines.
• Excellent customer service and interpersonal communication skills.
• Ability to work independently as well as collaboratively.
• Preferred: Experience using Blackbaud Financial Edge and Raiser’s Edge software.

To apply, submit by June 15, 2024, a letter of interest including salary requirements and current resume with three professional references to wuf@winthrop.edu. Equal Opportunity Employer.

Job Type: Full-time

Pay: $42,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• accounting software: 1 year (Required)
• Non-profit accounting: 1 year (Required)

Work Location: In person