Job Title: Accounting Dept. – Construction Accountant

Department Group: Accounting

Reports to: Chief Financial Officer

Position Type: Full-Time – 40 hours, Non-Exempt (Hourly)

Workday is: 8 a.m. to 5 p.m. (1 hour lunch)

Role and Responsibilities:

Join our growing Commercial Construction Accounting Department with an assortment of varied duties as a Staff Accountant. Execute construction accounting processes and transactions with accuracy and timeliness, in an orderly and professional manner. 

Job Duties:

• Construction Billing and Accounts Receivable:
  • Execute monthly billing for all projects. 
  • Review Project Billing for accuracy, and work with Project Executives and Projece Management to correct and finalize as needed.
  • Responsible for ensuring that all assigned projects are properly set up and maintained in the Company's accounting system, that expenses are recorded to the project correctly and that revenue on the project is recognizable.
  • Ensuring that invoices are received by clients, that they are complete and will be processed for payment.
  • Following up on past due invoices and attempting to rectify any issues that may be holding up payment.
  • Prepare draft invoices for Project Management approval.
  • Prepare final invoices, including all required backup and submissions and transmit to the client.
  • Maintain and update project information as required.
  • Administer aging of A/R reports.
  • Act as Administrator of incoming Notices to Owner – recording, entering into Procore.
  • File all related paperwork in vendor files.
  • Order checks and check envelopes for multiple bank accounts.
  • Generate financial project data reports for marketing, utilizing index card, Word and Excel databases

• Credit Card reconciliation and payment:
  • Assist hh2 credit card administrator by utilizing hh2 A/P software system, assist with monthly reconciliation of credit card statements with receipts received.
  • Timely payment of credit card bill by check.
  • Scanning credit card receipts when necessary, and maintaining chronological file.
  • Recordkeeping of sales tax on all credit card purchases and providing a month-end Sales Tax Report to the CFO.
  • Assist staff with troubleshooting of transactional issues.

• Insurance Compliance:
  • Review insurance certificates for compliance with subcontract parameters.
  • Order Liability and/or Worker’s Comp Insurance Certificates as needed for projects.
  • Review employee insurance certificates for compliance with requirements, and calendar same for expiration, confirming all renewals.

• Property Management:
  • Track lease deadlines for multiple properties. 
  • Maintain rent rolls for multple properties.
  • Prepare leases and renewals.
  • Communicate with tenants regarding maintenance requests and coordinate maintenance as required and within the terms of the lease.
  • Coordinate general maintenance on multiple properties common areas.

Additional Specific Duties to Include but Not Limited to:

• Positively interact with staff, payers and vendors to field phone calls, answer questions, obtain information, and resolve issues.
• Participate in the training of new staff members with respect to accounting/billing procedures.
• This job description is not designed to cover or contain an exhaustive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications and Education Requirements:

• 4-year college degree or higher preferred, in Accounting, Finance or related field.
• Previous construction experience preferred.
• Thorough knowledge of general and construction specific accounting theory and procedures.
• Proficient in Procore, Sage Timberline and/or hh2 accounting software beneficial.
• Proficient in Microsoft Office: Outlook, Word and Excel essential.
• Ability to work independently and as part of a cohesive team.
• Ability to multi-task and succeed in a fast-paced, deadline-driven environment.
• Must work effectively and cooperatively with customers, employees, and the managers of other departments.
• Demonstrate knowledge of accounting, management accounting and office management.
• Excellent verbal and written communication skills.
• Good command of the English language, oral and written.
• Excellent telephone etiquette.
• Willing and able to become a Licensed Florida Notary Public within sixty (60) days of start, education and registration paid by company.
• Must have own, reliable transportation.

Additional Notes:

Minimal physical exertion required.

Must be able to bend, stretch and lift for the purposes of filing.

Required to sit and work at computer for long periods of time.