Posting Number: R0004739
Location: Salem Campus
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Instructions for Applicants:
Please read the following carefully before beginning the online application process.
To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments - listed at the bottom of the page - must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.
Position Summary:
Procures all technology components and services for the university and supports the successful operation of the university's telecommunications systems. Work involves communication with faculty, staff, students, and external parties. Requires strong organizational skills, attention to detail, excellent verbal and written communication skills, and a team orientation with a commitment to service.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
JOB DESCRIPTION:
The duties and responsibilities of the Office Manager include, but are not limited to, the following functions:

• Purchases all computers, computer peripherals, telecommunications and cable plant equipment, and software for the university, seeking best available pricing.
• Communicates with vendor sales representatives, tracks orders and shipping status, and receives goods. Keeps personnel updated on status of orders and updates service requests with shipping and tracking information. Bills out to departments accordingly.
• Monitors and pays all technology contracts. Initiates renewal of contracts, referring them to IT leadership for price negotiation.
• Ensures that all expenditures are reconciled with budgets and precise accounting rules are followed.
• Maintains asset databases and physical plant records related to university technology.
• Manages the day-to-day operation of university telephone and voicemail systems.

REQUIRED QUALIFICATIONS:
Education: Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
Experience: A minimum of two years experience working In a professional office environment required. Experience In higher education preferred.
Computer Skills:

• Excellent working knowledge of a variety of application software, including word processing, spreadsheet, and presentation graphics.
• Ability to read and interpret software manuals.
• Ability to learn new software applications.

PREFERRED QUALIFICATIONS:

• A bachelor's degree plus four years' experience in a relevant field.
• Experience updating phone and voicemail settings for VoIP phones.

Typical Work Schedule:
Monday - Friday 8 am to 5 pm.
Physical Demands & Working Conditions:
Typical work is performed indoors in a normal office environment.
Salary: $24.00 per hour
All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.
You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
• Resume

Applications will be reviewed on a rolling basis and continue until the position is filled.
Incomplete applications will not be considered.
Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.jeid-b40a73424d4499409b9632d8fa550273