About the Role

Determined to make a difference in your community through engagement and empowerment?

The Office Administrator for the Western Colorado Latino Chamber of Commerce (WCLCC), brings consistent growth and meaning to the events we host for all of Western CO.

The Office Administrator plans and executes the tasks needed to bring consistent impact and growth of WCLCC from within the office to the events we facilitate.

Role Requirements

• Customer Service
• Answering phones, composing emails, scheduling appointments
• Office Administration
• Process incoming and outgoing mail, scanning and uploading documents (banking and credit card statements, member and vendor documents, etc.) assists with online credit card transaction input from Chamber Master and Square to QuickBooks, monitors shared email inbox,
• Records notes for committee meetings

Membership

• Assist with monthly invoicing (monthly membership renewal dues and event registration fees)
• Assists with tracking open invoices and mailing/emailing outstanding invoice reminders
• Assists with assignments for member retention process: i.e.Welcome email, check ins, etc.
• Assists with maintaining records of all member visits and referrals at chamber
• Sends any job opportunities from member businesses to members

Programs & Events

• Manages Chamber event calendar
• Secures location and food for event
• Works closely with key community stakeholders to include local community events and relevant community information to be included in project
• Assists with facilitating meeting with Executive Director and Community Connection Partners to secure annual sponsorships and recognition
• Assigns/collects fee registrations for member events and programs
• Tracks attendance for member events and programs
• Develops all WCLCC and community event marketing kits 
• Event cover graphic 
• Facebook/IG Graphic
• Develops and updates annual printed events calendar
• Marketing
• Works with Marketing to ensure proper recognition is being implemented
• New member social media posts & Community Connection Partner Features
• Work with board members to obtain photos of events for social media
• Plan and develop annual marketing strategy
• Outline indicating monthly campaigns (if applicable), social media focus, advertisements and other media promotions
• Maintain relationship with media partners

Experience & Education

• Experience with event planning and/or office administration.
• Commitment to our mission and belief in the value of nonprofits as drivers of social justice, benefits, and change.
• Excellent customer service skills
• Outstanding verbal/written communication skills.
• Proficiency in Office Suite (Word, Excel, Powerpoint, Outlook) is required. Experience with membership
• Ability to handle multiple tasks, projects, and priorities effectively and professionally.
• Ability to travel within the state.
• Some moderate lifting (up to 25 pounds) may be required on an occasional basis.

Compensation

• $18.00 per hour

Work hours

• Flexible. Min of 25 hrs/week

Supervision Given/Received

• Be comfortable with supervision through zoom conferencing with board members.

Environment

• Hybrid (in-person & Online)

Notice:

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that would be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job related tasks other than those specifically presented in this description.

About Western Colorado Latino Chamber of Commerce (WCLCC)

Our mission: Our mission is to promote the success of our members by facilitating economic and business development and increasing cultural awareness while offering a portal to our Latino communities.

We are passionate about our team, our community, and our mission. We bring love and determination to everything we do. We are a connecting force for local businesses and all those in our community that will benefit from their work.

Uniform Values for WCLCC

• Fulfill the mission: Our mission is to promote the success of our members by facilitating economic and business development and increasing cultural awareness while offering a portal to our Latino communities.
• Love the Process.
• Be the best representative for yourself & The Chamber
• Collaborative

Job Type: Full-time

Pay: $18.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• Professional development assistance

Schedule:

• Day shift

Ability to Relocate:

• Grand Junction, CO: Relocate before starting work (Required)

Work Location: In person