JOB
The Transportation Office Assistant 3 performs advanced level, responsible, and complex clerical tasks of a complicated nature involving interpretation and application of policies and practices. Interprets office procedures, rules and regulations. The employee in this position is responsible for reservations, and for P-Card purchases and reconsiliations. May function as a lead worker for clerical positions. Performs related work as required.Pay Grade: 8
EXAMPLE OF DUTIES

• Analyzes and audits invoices, bills, orders, forms, reports and documents for accuracy and initiates correction of errors• Maintains, processes, sorts and files documents numerically, alphabetically, or according to other predetermined classification criteria; researches files for data and gathers information or statistics such as materials used or payroll information• Types a variety of documents from verbal instruction, written, or voice recorded dictation• Prepares and processes a variety of personnel information and payroll documentation• Plans, organizes, assigns and checks work of lower level clerical employees• Trains new employees in proper work methods and procedures• Answers telephone, screens calls, takes messages and complaints and gives information to the caller regarding the services and procedures of the organizational unit• Receives, sorts and distributes incoming and outgoing mail• Operates office equipment such as adding machine, copier, fax machine or other office equipment• Posts records of transactions, attendance, etc., and writes reports• Files records and reports• May operate a VDT using a set of standard commands, screens, menus and help instructions to enter, access and update or manipulate data in the performance of a variety of clerical duties; may run reports from the database and analyze data for management• Travel may be required; therefore, a valid driver’s license will be required.

SUPPLEMENTAL INFORMATION
REQUIRED TRAINING/EDUCATION • Graduation from a standard high school or the equivalent.REQUIRED EXPERIENCE • Four (4) years of full-time or equivalent part-time paid experience performing routine office work.• Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.