GENERAL JOB DESCRIPTION

Contracts Analyst will directly report to the Director of Contracts and Grants and will be responsible for the day-to-day government contract/grant activities. S/he will also aid in special projects and duties assigned by the WSFSSH Senior Management.

Specific Responsibilities Include:

Contracts and Grants:

• Prepare contract and grant budgets in compliance with contract/grant terms and conditions
• Prepare contract amendments, close-out budget modifications, and other required documentation submission for government (federal, state and city) contracts and private grants.
• Process monthly or quarterly vouchers for payments on government contracts and private grants
• Prepare the Consolidated Budget Reports (CBR) and the using the New York State Software
• Coordinate with Budget team on budgeting and variance reporting of revenue and expenditure related to government contracts and private grants
• Provide guidance to accounting staff members on cost allocation and coding for contract/grant related expenditure
• Review contracts and grants and ensure the compliance with contractual rules and regulation
• Analyze General Ledger accounts related to contracts and grants and record contract related journal entries in the accounting system.
• Monitor the contracts payments and prepare monthly reconciliation between the voucher amounts and payments received.
• Advise Budget Analyst in setting up budgets for contract funds and allocation of salary costs in the WSFSSH’s Position Control System (PCS)
• Assist with government contract audits and compliance audits as required
• Interact with social service directors and building managers for the issues related to contracts and grants

Other:

• Perform special projects as needed

Desired Qualifications:

• 2 years of accounting related work experience
• Must have a Bachelor’s degree (Accounting or other related major)
• Strong attention to detail as well as solid organization/time management skills
• Must have effective verbal and written communication skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Proficient in Microsoft Office applications & Adobe Acrobat Professional
• Proficient in Sage MIP Fund Accounting and CFR systems Accounting would be an advantage