Description

Summary

Responsibilities

• Review all agency requisition/requirements for goods, services, and capital related contracts to establish MWDBE/SDVOB participation goals.
• Responsible for identifying MWDBEs and SDVOB’s capable of providing goods and services to establish M/W/DBE and SDVOB participation goals.
• Review and maintain contract files to ensure that utilization goals or waivers have been established and awarded.
• Perform accurate and timely award of contracts by inputting utilization data into database management system.
• Process subcontractor payment verifications and follow up of vendor’s MWDBE/SDVOB Certification.
• Prepare contracts for closeout by obtaining payment verifications from subcontractors and Notice of Final Payments from MTA Agencies.
• Ensure database information is accurate and current.
• Conduct related research, and collect and analyze data for reports, as requested.
• Review and make recommendations for MWDBE/SDVOB compliance department operational processes and recommended workflow efficiency enhancements, as necessary.
• Provide administrative support and reporting. Assist in gathering information for reports, including doing analysis on a timely basis for management review on various contracts.
• Ensure the availability and organization of contract compliance files for requested reviews.
• Conduct site visits to review subcontractor’s certified payroll, invoices, and related records to verify that proper procedures and policy of the MTA are being followed regarding MTA’s MWDBE/SDVOB programs.
• Works with agency audit groups, MTA Audit Services, MTA Office of the Inspector General, and other regulatory agencies on various projects and keeps open lines of communication to be sure that duplication of effort is avoided and issues that they may wish to review are brought to their attention.
• Keeps up to date on appropriate Federal and State regulations.
• Maintains an effective business relationship and communication with the Procurement Departments, Capital Program Management and other MTA departments and meets with them as required.
• Monitor input of the Primes Contractors monthly payment reports within the NYS Contract System and conduct follow-up for any late submissions.
• Monitor and evaluate contracts to ensure commitment and compliance in meeting MWDBE/SDVOB goals in accordance with MTA policy and applicable federal and state regulations.
• Performs other duties and assists as necessary in all requested business projects necessary for the smooth and effective operation of the department.

Qualifications

• Knowledge of Federal and State laws and regulations governing programs.
• Knowledge and understanding of research techniques, including data collection, data analysis, issues identification and problem resolution.
• Must be able to effectively work on multiple projects simultaneously.
• Excellent communication skills.
• Must be willing and able to travel throughout the MTA service area as required.
• Must be effective in doing research of contractors and record checking under circumstances where full contractor cooperation may be difficult or lacking.
• Prior experience monitoring and reviewing construction scopes of work and cost estimating of the various trades preferred.
• Knowledge of MTA’s MWDBE/SDVOB programs and objectives preferred.

Education and Experience

• A Bachelor’s Degree (or equivalent) plus a minimum of 2 to 4 years of professional level experience in Compliance, Audit, Procurement or Contract work, or a minimum of 6 years of professional work in business.

Other Information

How To Apply