Job Summary:

This is an exempt-level position that will provide administrative support to the Human Resources Department and the agency. The areas of support will include but not be limited to human resources, risk management, and compliance and reporting for the agency. The Human Resources Generalist will be responsible for promoting and maintaining a positive and effective relationship between the agency and its employees by being readily available to all employees, as needed.

Duties and Responsibilities:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time.

Human Resources Management
Recruitment and Selection

• Performs searches for qualified job candidates, using sources such as computer databases, networking, online recruiting resources, social media platforms, media advertisements, job fairs, staffing agencies, or employee referrals.
• Reviews and evaluates applicant qualifications according to established governing bodies’ guidelines.
• Conducts prescreening interviews for qualified candidates & informs job applicants of details such as duties & responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
• Selects qualified job applicants & schedule face-to-face or virtual interviews with program staff.
• Coordinates functions relating to the pre-employment and employment process.
• Processes new hires in the HR database and continually updates it with most up-to-date information.
• Enters employee required data and uploads required documents in the funder database (as applicable).

Benefits Administration

• Serves as the Liaison between WeAchieve and HWP or Kelly Benefits.
• Administers and explains benefits to employees and documents and assists with benefits changes.
• Handles routine issues and questions regarding benefits information, application, enrollments, and status changes.

Employee Relations Management

• Assists in planning, recommending, and implementing programs, activities, and functions to foster and improve positive employee relations.
• Assists in coordinating and planning employee activities such as recognition event, and other functions.
• Monthly tracks and reviews employees' annual performance appraisal and evaluation.
• Assists in providing guidance on employee disciplinary actions and approves formal documents.
• Conducts exit interviews for personnel as assigned.
• Assists in reviewing and making recommendations on employee separation.
• Processes employee separation in HR database and notify funders as needed
• Conducts background checks for employees every three years or as needed.

Training and Professional Development

• Assists in recommending, developing, coordinating, and facilitating employee training as needed and/or requested.
• Provides training to enhance the skills of designated employees, including quarterly meetings and ongoing workshops.

Risk Management

• Ensures the agency's risk management policies and strategies follow applicable regulatory bodies.
• Monthly monitors and analyzes risks through the incident reporting database within the agency programs and reports on these risks to the Supervisor.
• Timely follow-up of all incidents with appropriate documentation and recommendations.
• Files, follows up, and monitors all claims (EEOC, Worker's Compensation, FMLA, ADA, and Medical)

Compliance and Reporting

• Ensures that all functions follow applicable laws and regulations governing employment practices.
• Assists in the formulation of policies and procedures relative to human resources.
• Assist in developing and maintaining an employee handbook.
• Maintains employee files and records, and assures completeness of files.
• Ensures that all legal documentation including 1'9s and W4 forms are kept current and discarded appropriately.
• Weekly, monthly, quarterly, and annually completes all required reports, including personnel turnover and retention reports.
• Maintains a database of interviewing records for at least one year.
• Maintains a database of job descriptions and required educational & experiential requirements for all positions.
• Assist in completing the Annual EE0-1 report and Affirmative Action.

Outreach and Relationship Management

• Gives presentations to community partners, including but not limited to, colleges, local job placement agencies, and job fairs, to increase awareness of the company.
• Develops and distributes materials to be used in recruitment.
• Maintains effective relationships with social and professional networks to source qualified candidates.

Additional Duties

• Communicates any problems/concerns of the program to Supervisor in a timely manner
• Follows- up and reviews invoices pertaining to Human Resources Department
• Performs other duties as assigned by the Supervisor
• Completes all required trainings as per regulatory guidelines, funding, licensing and other trainings as requested by supervisor

Position Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• At least two year of human resource management experience preferred.
• SHRM-CP a plus.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.