Construction Office Administrative Assistant

Reports to: Managing Members, Office Manager

We are a Commercial Construction Contractor seeking an experienced Admin Assistant. The ideal candidate will have experience in construction office and general office work.

We take ownership and pride in all we do each and every day. We believe that good associates are the key to our success. Each associate is a valued TEAM member with the competencies to perform his or her job duties, as well as having the character and caring nature to meet our client’s needs with a smile.

The primary objective of this position is to take charge of the day to day construction administrative duties as assigned.

Including but not limited to:

• Reviewing and processing new contracts
• Contract submittals
• Filing Notices To Owners
• Addendum and Change Order updating
• Man power schedule keeping
• Delivery schedule
• Back-up to various office duties
• Any other duties assigned

Requirements

• Effective record-keeping and document management
• Proficient knowledge of computer programs including experience with QuickBooks, OneDrive, Excel, Word, Outlook, etc.
• Basic knowledge and understanding of AIA Billings (pay applications, draw schedule billing)
• Willingness to perform other administrative duties as assigned
• Must maintain a high level of confidentiality at all times both in and out of the workplace.
• Ability to: Coordinate, organize, schedule, and prioritize tasks for self
• Display a high level of proficiency
• Handle multiple priorities, duties, and responsibilities
• Follow oral and written instructions
• Effectively communicate issues to the proper departments and personnel
• Learn and understand our existing computer programs and software with ease
• Follow company policies and procedures
• Establish and maintain respectful and cooperative work relationships with Co-workers, Field Personnel, Subcontractors, Owners, Vendors, General Contractors, and other business associates.

Qualifications

• Must have 3-5 years construction experience, QuickBooks, is a plus to assist in purchasing
• High school diploma or equivalent (Required)
• Must be dependable
• Must have reliable transportation
• Must be detail-oriented
• Must have Valid Drivers License and be authorized to work in the United States
• Prefers someone who is Bilingual- Spanish and English

Ergonomic Workspace:

• No

This Job Is:

• A job for which military experienced candidates are encouraged to apply
• Open to applicants under 18 years old, provided it is legally allowed for the job and location
• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A good job for someone returning to the workforce with limited experience and education
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma
• A job for which people with disabilities are encouraged to apply

Work Remotely

• No

Job Type: Part-time

Pay: $17.00 - $20.00 per hour

Expected hours: 28 – 34 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Quickbooks Desktop: 1 year (Required)
• Office: 2 years (Required)

Language:

• English & Spanish (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person