6 Payroll Manager Jobs in Watertown, MA
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Payroll Manager
$120k-156k (estimate)
Full Time | Elementary & Secondary Education
3 Weeks Ago
WATERTOWN PUBLIC SCHOOLS is Hiring a Payroll Manager Near Watertown, MA
Position: Payroll Manager
Department: Finance and Operations
Location: Watertown Public Schools
Reports To: Director of Finance and Operations
Affiliation: Non-Aligned
Salary range: $83,000-$87,000
Hours: 40 hours per week excluding unpaid lunch period
SUMMARY: Assists the Director of Finance & Operations and Assistant Business Manager in the management of school financial resources and supports the District staff by ensuring timely and accurate processing of payroll, coordination of benefit deductions, and compliance with all applicable laws and regulations. Ensures payroll and financial standards are met. The Payroll Manager is privy to a substantial amount of confidential and sensitive information and must maintain confidentiality at all times.
Essential Duties And ResponsibilitiesThe essential functions or duties listed below are illustrations of the type of work that is performed and is not an exhaustive list of the duties performed by the person in this position. The omission of specific statements of duties does not exclude them from the position. Other duties may be assigned.
Sensory RequirementsMost tasks require visual perception and discrimination and the ability to distinguish color. The employee must be able to input information into a computer and as well as read material from a computer monitor as well as printed matter with or without visual aids. The employee must be able to communicate effectively to other staff members in order to exchange accurate information.
Work EnvironmentThe noise level in this environment is quiet to loud depending on the activity and the particular part of the day and location. The employee interacts with other staff members and occasionally must meet multiple demands from several people. The employee must be able to drive to the 5 schools within the district.
Has access to an extensive amount of highly confidential information on a District-wide basis such as personnel records, collective bargaining negotiations, bid proposals, and pending lawsuits and investigations. Ability to maintain confidentiality is a must.Errors could result in a significant adverse impact on employee morals, poor public relations for the District, and could have serious legal and/or financial repercussions for the District.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and the requirements of the job change.Equal Opportunity EmployerWatertown Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Department: Finance and Operations
Location: Watertown Public Schools
Reports To: Director of Finance and Operations
Affiliation: Non-Aligned
Salary range: $83,000-$87,000
Hours: 40 hours per week excluding unpaid lunch period
SUMMARY: Assists the Director of Finance & Operations and Assistant Business Manager in the management of school financial resources and supports the District staff by ensuring timely and accurate processing of payroll, coordination of benefit deductions, and compliance with all applicable laws and regulations. Ensures payroll and financial standards are met. The Payroll Manager is privy to a substantial amount of confidential and sensitive information and must maintain confidentiality at all times.
Essential Duties And ResponsibilitiesThe essential functions or duties listed below are illustrations of the type of work that is performed and is not an exhaustive list of the duties performed by the person in this position. The omission of specific statements of duties does not exclude them from the position. Other duties may be assigned.
- Manage and administer District payroll function to ensure that staff are paid accurately and in a timely manner
- Plan and manage payroll-related projects
- Verify time records, make appropriate correcting entries prior to processing
- Reconcile payroll budget accounts to actual payroll; identify source of discrepancies and prepare correcting journal entries for approval
- Assist with collective bargaining calculations related to pay, benefits and contract language - must maintain strict confidentiality
- Assist with development of annual compensation budget
- Maintain employee data in payroll system
- Work with Human Resources to ensure coordination of staff transactions which often includes confidential and sensitive information such as termination information, workers comp and medical information, personal and personnel issues and legal issues
- Develop annual pay schedules and distribute
- Communicate payroll information to staff
- Prepare payroll deduction reports and submit in a timely manner and in accordance with legal and regulatory requirements (ex. 403b plans and mandatory retirement plans).
- Ensure compliance with payroll laws and regulations
- Maintain salary data, prepare pro-rated salary calculations, retro-active pay calculations, and leave of absence salary calculations
- Assist in development of policies
- Assist with selection of approved vendors for 403b and 457 plans and distribute annual notices of eligibility
- Be knowledgeable about and monitor compliance with federal labor laws including FMLA
- Liaises with city wide Finance office to coordinate and complete payroll-related transactions and share/receive information – some information may be sensitive and confidential
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmark state-of-the-art practices; participate in professional societies
- Operate as the subject matter expert and escalation point to resolve issues and continuously look for improvements in operational processes and designs and implement initiatives
- Train team members on new or enhanced operations, procedures and policies about payroll
- Cover for team members in back-up role for vacation and/or high-volume work efforts
- Approve and release manual off-cycle check payments
- Contribute to the preparation of the annual DESE End of Year Financial Report
- Provides day to day instruction to school staff and department Administrative Assistants about payroll issues
- May be required to assist in Human Resources office during heavy workload periods – highly confidential and sensitive information
- Demonstrated knowledge of state and federal payroll, wage, and hour laws including but not limited to the Fair Labor Standards Act, Massachusetts Wage and Hour Act, and the Family and Medical Leave Act
- Strong customer service and problem resolution/de-escalation skills
- Strong managerial skills and interpersonal skills
- Strong organization and time management skills
- Attention to detail, strong reconciliation skills
- Strong written and verbal communication skills; appropriately communicates with all levels of customers from support staff to school and district administrators
- Ability to adapt to changing environment and support multiple clients
- Ability to analyze/interpret data and take appropriate action
- Ability & interest in training other team members
- Strong technology, data management, mathematical, and analytical skills and abilities
- Proficiency with technology applications including Microsoft Word, Excel, PowerPoint, and bookkeeping software (e.g. QuickBooks, MUNIS, Budget Sense)
- Ability to develop and maintain positive relationships with all staff, accept responsibility for errors, and demonstrate empathy in interactions with challenging staff
- Adaptable, flexible, willing to embrace change
- Associate’s Degree in Business Administration, Accounting or Finance - preferred but not required
- One or more years of relevant experience in payroll administration/management; three years as a Payroll Coordinator may be an acceptable substitute if candidate demonstrates other management attributes and/or experience (school or municipal setting preferred but not required).
- Any equivalent combination of skills and experience as the Superintendent and Director of Finance & Operations deems acceptable
Sensory RequirementsMost tasks require visual perception and discrimination and the ability to distinguish color. The employee must be able to input information into a computer and as well as read material from a computer monitor as well as printed matter with or without visual aids. The employee must be able to communicate effectively to other staff members in order to exchange accurate information.
Work EnvironmentThe noise level in this environment is quiet to loud depending on the activity and the particular part of the day and location. The employee interacts with other staff members and occasionally must meet multiple demands from several people. The employee must be able to drive to the 5 schools within the district.
Has access to an extensive amount of highly confidential information on a District-wide basis such as personnel records, collective bargaining negotiations, bid proposals, and pending lawsuits and investigations. Ability to maintain confidentiality is a must.Errors could result in a significant adverse impact on employee morals, poor public relations for the District, and could have serious legal and/or financial repercussions for the District.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and the requirements of the job change.Equal Opportunity EmployerWatertown Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Elementary & Secondary Education
SALARY
$120k-156k (estimate)
POST DATE
05/25/2024
EXPIRATION DATE
06/20/2024
WEBSITE
watertown.k12.ma.us
HEADQUARTERS
WATERTOWN, MA
SIZE
500 - 1,000
FOUNDED
2015
CEO
ANNA ANCTIL
REVENUE
$10M - $50M
INDUSTRY
Elementary & Secondary Education
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About WATERTOWN PUBLIC SCHOOLS
The Watertown Public Schools provide education to preschool through twelfth grade students in three elementary schools, one middle school, and one comprehensive high school. In addition to academic programs, the Watertown Public Schools offer after school programs, summer school, enrichment programs, and numerous athletic opportunities.
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The job skills required for Payroll Manager include Accounting, Customer Service, Business Administration, Verbal Communication, Initiative, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be a Payroll Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Payroll Manager. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Payroll Manager positions, which can be used as a reference in future career path planning. As a Payroll Manager, it can be promoted into senior positions as a Payroll Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Payroll Manager. You can explore the career advancement for a Payroll Manager below and select your interested title to get hiring information.
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