SUMMARY DESCRIPTION

Under the general supervision of the Human Resource Administrator, performs highly responsible and diversified clerical, analytical, and technical support functions in establishing and maintaining automated and hard copy records for new employees. Advising new and existing employees of various information relative to their employment, including but not limited to benefits, salary/wages, leave usage and accruals, evaluation processes, completing and processing all necessary employment forms; researching and resolving issues relative to various employment processing areas; and performing related work as required.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Reviews new employee information. Makes decisions relative to level of benefits based on established policies.
• Enters all necessary data into automated HR system.
• Processes and audits various employee status changes, including position, location, pay, contract, evaluation, license, etc.
• Processes information for employees separating from the district and employees going on and returning from leave.
• Provides detailed orientation to employees relative to all aspects of employment including benefits, negotiated agreement information and interpretations, sick and vacation accruals and usage, wages/salaries, retirement benefits, licensure requirements, etc.
• Provides all required hard copy employment documentation such as Family and Medical Leave Act, Americans with Disability Act, and Administrative Regulations.
• Ensures all employment paperwork has been completed by appropriate administrator.
• Ensures employees complete all necessary employment documents, including IRCA, W-4, etc.
• Accepts and verifies authenticity of documents for employment eligibility.
• Ensures employees are fingerprinted. \Assembles employee personnel files and ensures necessary documents are included.
• Ensures licensure information is complete, analyzes previous education and experience of new employees, and determines placement on salary schedule.
• Processes extremely sensitive employee information such as medical and conviction records, disciplinary actions, legal documents, welfare agency information, etc., in a highly confidential and professional manner.
• Consults with employees on a one on one basis regarding all aspects of employee relations through in person meetings and telephone inquiries.
• Performs detailed research and resolves issues relative to prior experience in other organizations, vacation and sick leave accruals, usage and payoffs, verifications of employment, information requests from welfare offices and insurance companies relative to disability issues, information request from previous employees, and payroll deduction, retirement, position control, transcript and credit issues.
• Works closely with administrators in the completion, recording, and filing of employee evaluations.

• Works on special projects such as gathering and compiling information for the Public Employees Retirement System, Legal Counsel, professional growth, allocation changes, salary adjustments, contract payoffs, charter school audits, and numerous District reports.
• Completes regular audit reports to monitor and ensure the timeliness and accuracy of multiple transactions in the Human Resources Information System.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education/Experience:? Any combination of education/experience that could likely provide the required knowledge in qualifying.? A typical way to obtain the knowledge and skills would be:

Education: Equivalent to a two (2) year degree from an accredited college with major course work in human resources, business, or related field.

and

Experience: Three (3) years of experience in a public or private agency performing similar duties and which provided working knowledge of the laws, rules, and regulations governing Human Resources.

Licenses/Certificates: None.

OTHER JOB REQUIREMENTS

None.

PREFERRED QUALIFICATIONS

None.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of/ Skill in/Ability to:

• Be people oriented with a positive attitude.
• Go the extra mile to engage customers and provide outstanding customer service.
• Contribute to team effort by accomplishing related results as needed.
• Laws, rules, principles, and practices of the functional areas of HR. report and correspondence writing.
• Public and administration practices.
• Governmental controls.
• Automated information systems related to Human Resources (HR) and current office methods, procedures, and equipment.
• Working independently.
• Understanding, interpreting and applying laws, rules, regulations, and Negotiated Agreements related to HR.
• Researching, gathering, and analyzing data.
• Preparing clear, concise narrative and statistical reports, records, and correspondence.
• Performing complex clerical and technical work involving mathematical computations.
• Evaluating situations accurately and taking effective courses of action.
• Exercising tact, judgment, and strategy with a variety of people and a variety of situations.
• Understanding and carrying out written instructions.
• Working with a complex automated HR system.
• Maintaining confidentiality.

• Prioritizing work and meeting deadlines.
• Communicating clearly and accurately with employees at all levels of the organization.
• Establishing and maintaining effective working relationships with those contacted in the course of work.

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meetings and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as paper, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors.? The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.