Bookkeeping and Office Management Position

We are looking for an Bookkeeper/Office Manager for a statewide association based in Yakima, but with facilities and offices in Wenatchee and the Columbia Basin. This position is in Yakima and is full-time, with an 8 AM-5 PM, Monday - Friday schedule. Organization skills, attention to detail and ability to create backups for transactions are essential to this job. The Bookkeeper/Office Manager may work alone at times, but otherwise is working in an office environment with the Executive Director. Office manager duties and responsibilities include making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a bookkeeper is essential and experience as an Office Administrator would be an advantage. A successful Bookkeeper/Office Manager should have experience with a variety of Microsoft office software (email tools, spreadsheets and databases) and Quickbooks Pro and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Receive mail at the Yakima office, open and distribute mail on a daily basis to the appropriate staff
• Process correspondence and bills according to office procedure
• Process checks received according to office procedure.
• Process payroll to approximately 8 full-time year-round employees, and 10-15 seasonal employees.
• Process Accounts Receivable
• Process Accounts Payable
• Process garnishments
• Mail all outgoing bill payments and other business correspondence
• Develop financial statements and cashflow statements on a monthly.
• Coordinate with 3rd party CPA contracted to reconcile all WGL bank accounts on a monthly basis
• Manage Unemployment Insurance claims with assistance of Executive Director
• Manage Workers Compensation claims with assistance of Executive Director
• Complete payroll tax forms and payments
• Manage Membership records
• Coordinate with communications and website contractor
• Mailing other business correspondence
• Manage Petty Cash fund
• Maintain company Safe Deposit box
• Take minutes at board meetings
• Maintain business files
• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments as necessary for office management
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Make bank deposits
• Coordinate with IT contractor on all office computer equipment
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors
• Assist in the on-boarding process for new hires as directed by Executive Director
• Interact with facility management vendors, including cleaning, catering and security services
• Set up and participate in video-conference meetings using Teams and Zoom

Skills

• Proven experience as a Bookkeeper and Office Administrator
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in Quickbooks Pro
• Proficiency in MS Office (MS Excel, MS Access and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• A creative mind with an ability to suggest improvements
• Must have a vehicle and valid Driver's License for regular short trips to banks and vendors. Mileage is paid for travel.
• High School degree required'

'Work Remotely

• No

Job Type: Full-time

Pay: $52,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Bookkeeping: 2 years (Required)

Work Location: One location