Ensure accuracy in invoice processing, timely payment execution, and strong vendor relationships. Reconcile accounts, analyze expenses. Develop strategies to optimize inventory levels, enhance inventory processes and supplier relationships. Manage supplier relationships, evaluate, and negotiate contracts, and generate accurate purchase orders.

Essential Job Results:

Accounts Payable

• Review and input invoices, ensuring accuracy and proper authorization.
• Schedule and execute payments to vendors via various methods.
• Maintain vendor relationships, handle inquiries, and negotiate payment terms.
• Reconcile vendor month end statements with accounts payable records to resolve discrepancies.
• Assist in reconciling accounts and generating financial reports at month and year-end.
• Analyze expense data to support budgeting and financial reporting.
• Identify and implement enhancements to accounts payable procedures.
• Maintain accurate records of accounts payable transactions in line with policies.

Inventory

• Develop strategies based on data analysis to optimize stock levels and meet customer demand.
• Establish procedures to ensure accurate inventory levels, minimize stockouts, and prevent overstock situations.
• Manage supplier relationships to ensure timely delivery, negotiate pricing, and address quality concerns.
• Analyze inventory data to identify trends and support decision-making.
• Continuously improve inventory processes to reduce costs and maintain appropriate levels.
• Implement measures to ensure incoming inventory meets quality standards.

Purchasing

• Evaluate and maintain relationships with suppliers for consistent and cost-effective supply.
• Actively participate in the negotiation and purchasing of products and services, evaluate quotes and contract terms.
• Generate accurate purchase orders.
• Collaborate with Lab Manager to maintain optimal inventory levels and coordinate replenishment activities.
• Monitor and control purchasing expenses to align with financial goals.
• Manage supplier contracts, ensuring adherence to terms navigate disputes.
• Assess supplier performance and implement improvement measures.
• Identify and mitigate purchasing risks by developing backup plans as necessary.
• Analyze purchasing data for process improvement and present reports as needed.

External Relationship Responsibilities

• Ensures the company maintains collaborative working relationships with partner agencies and stakeholders.
• Assists in promoting the organization through participation in community events, media campaigns, and other public relations activities.
• Participate and attend tradeshows, educational events, and external meeting opportunities.
• Align and Aspire: positively promote the organization by aligning with company values and mission. Aspire to obtain an in-depth knowledge of organization, industry, and its customers.

Success Factors

• Outstanding interpersonal and communications skills, with ability to work with a wide variety of individuals and personalities in an honest way that exhibits integrity.
• A strategic thinker, who is flexible, thrives on change and does not accept the status quo.
• A positive attitude and strong work ethic with the ability to work effectively within the values, structure, and mission of the organization.
• Knowledge of accounts payable, purchasing and Inventory.
• Be able to work on multiple projects simultaneously.
• Must be able to quickly develop a working knowledge of and use the company’s software systems.

Specific Qualifications

• Associate or Bachelor’s degree preferred.
• Experience in Accounting, Business Administration, Finance, Supply Chain Management, Operations Management, or related field required.
• Experience in accounts payable or related financial roles.
• Experience in inventory management or related roles.
• Experience in procurement, purchasing, or related roles.
• Knowledge and skill with basic computing in a Microsoft environment; experience in use of accounting and financial software (QuickBooks Desktop) a plus.
• Must be able to sit at their workstation and work on the computer for long periods of time in an office environment.