SUMMARY:
Responsible for managing employer and employee tax contributions and reconciliations. This role is critical to ensuring the organizations is compliant with tax legislations. Applies principles of accounting to perform accounting tasks related to the efficient maintenance and processing of payroll and sales tax transactions. This includes processing, distribution and maintenance of records by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Other duties may be assigned by the Director of Accounting and CFO.
• Calculating employee and employer tax amounts.
• Preparing and filing of Weekly, Monthly, and Quarterly Tax reports for U.S. federal, state, and local income tax.
• Reconciliation of Payroll Tax Deductions with the general ledger.
• Monitoring of Legislative changes and incorporation to the ERP system.
• Posts accounts payable invoices in the ERP system.
• Generate reports for management and audits.
• Handling tax-related queries.
• Processing payments for payroll tax deductions and sales tax payments.
• Imports and uploads files; creates new import files for Excel as needed.
• Generates and issues state W-2 forms at the end of the year.
• Complete other business tax returns.
• Update Census reporting monthly, quarterly, and yearly.
• Assist in filling out tax forms and notices and verifying entity information via taxing authority websites and call centers as necessary.
• Apply for federal and state tax IDs.
• Assist with special projects including audits.
• Identify opportunities to improve current processes and procedures related to tax accounting function.

SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
Payroll Tax Specialist is subject to supervision by the Director of Accounting and CFO.

COMPETENCY:
To perform the job successfully, an individual should demonstrate the following competencies:
• Analytical – Collects and researched data; Uses intuition and experience to complement data;
• Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics;
• Technical Skills - Pursues training and development opportunities; Shares expertise with others;
• Interpersonal Skills - Maintains confidentiality; Remains open to others' ideas and tries new things;
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings;
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information;
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Puts success of team above own interests; Supports everyone's efforts to succeed;
• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values;
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Supports affirmative action and respects diversity

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:
Associate's degree (A. A.) or equivalent from two-year college or technical school; or minimum one year related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating policies, and procedure manuals using English language. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. 

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS:
To perform this job successfully, an individual should have knowledge of Accounting software; Contact Management Systems; Internet programs; Spreadsheet software and Word Processing software.

CERTIFICATES, LICENSES, REGISTRATIONS:
Valid Drivers' License

OTHER QUALIFICATIONS:
Ability to pass a drug screen and criminal background check.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, ability to adjust focus and ability to see and distinguish basic colors.

WORK ENVIRONMENT:
The work environment characteristics describes here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accomodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

OTHER TASKS:
This job description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.