Essential Duties and Responsibilities:

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
• Manage office supplies inventory and place orders as necessary.
• Perform receptionist duties: greet visitors, answer, and direct phone calls.
• Receive and sort incoming mail, deliveries, and manage outgoing mail.
• Develop office policies and procedures, and ensure they are implemented appropriately.
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
• Manage office expenditures & budget.
• Generate Bill of Ladings.
• Manage bank accounts, handle petty cash, weekly inventory.
• Process all Trip Reports
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Liaison to Corporate marketing & international teams
• Assist with race logistics, invoicing, & billing
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, creating reports.
• Will be required to perform other duties as requested, directed, or assigned.
• Will oversee fleet management duties.
• Will be required to manage employee timecards.

Job Knowledge, Skills and Abilities:

• Excellent communication and interpersonal skills with the ability to effectively communicate with all levels.
• Excellent verbal, written and analytical skills.
• Proficient knowledge of ERP NetSuite preferred.
• Must be proficient with Microsoft Office.
• Must have strong organizational and time management skills.
• Must have exceptional attention to detail.
• Must be a self-starter with the ability to work independently.

Supervisory Responsibilities:

• May be responsible for support staff.

Education and Experience:

• Bachelor’s degree in business administration, or a related field preferred.
• 2-5 Years of experience in administrative management role required.

Physical Demands :

• Required to lift up to 30 lbs.
• Regularly required to sit, stand, bend, reach, and move about the facility.
• May be subject to sitting for long periods of time to perform job scope.

Work Environment:

• May be exposed to shop elements such as noise, dust, odors, fumes, and oils.
• Job will generally be performed in an office environment.
• Background checks and drug tests required.
• Extended hours may be required.
• May be required to work hours other than the regular schedule and weekends.

EEO Statement

We are an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.