82 Program Assistant Jobs in Baton Rouge, LA
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Volunteers of America South Central Louisiana is Hiring a Program Assistant Near Baton Rouge, LA
JOB DUTIES:
• Answer phones and route calls to the appropriate person/program
• Greet, assist and monitor visitors
• Manage Regional Director’s Outlook account (calendar and emails)
• Performs clerical duties such as typing, mailing, interoffice mail run, filing, faxing, copying, emailing, etc.
• Route mail, faxes & various deliveries for the Supportive Services Division (UPS, FedEx, Amazon, etc)
• Maintain office supply, copy room & other common areas (keep neat, check equipment, order supplies, etc)
• Collect documents for the Regional Director signature and monitor DocuSign electronic signature requests.
• Handle Purchase Order procedures, hotel authorizations, petty cash, credit card payments and reconciliation through Concur.
• Distribute monthly financial statements to Program Directors.
• Create agenda, distribute minutes and follow up with Directors for monthly meetings
• Assist as needed with CARF re-certification and program audits (LDH, DHDS, etc.)
• Ensure grant proposals, program license applications, audit responses and required program reports are submitted timely
• Assist with SIMS, MSTAT and agency incident reporting procedures.
• Meet with Regional Director weekly to debrief and plan
• Accept and/or assist with in-kind donations, Hope-Under-The Tree, etc.
• Follow all guidelines & procedures related to EZ Labor (clocking in & out, reviewing time
cards, requesting edit sheets, etc)
• Report any significant concerns/incidents to supervisor
• Maintain training requirements
• Projects and duties as assigned
REQUIRED EXPERIENCE AND EDUCATION:
High school diploma, valid driver’s license & vehicle insurance required. Must have working knowledge of Microsoft Office Applications. Office management and accounting experience preferred.
Volunteers of America South Central Louisiana, Inc. offers a comprehensive benefit package to include: Health, Dental, and Vision Insurance, 403-B Pension Plan, Short and Long Term Disability Insurances, Life Insurance, paid annual holidays, Vacation and Sick leave.
Equal Opportunity and Affirmative Action employer, Volunteers of America South Central Louisiana, Inc. considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any legally protected status. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.
Job Summary
Full Time
$53k-67k (estimate)
04/10/2024
05/02/2024
The job skills required for Program Assistant include Microsoft Office, Problem Solving, Accounting, Initiative, Life Insurance, etc. Having related job skills and expertise will give you an advantage when applying to be a Program Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Program Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Program Assistant positions, which can be used as a reference in future career path planning. As a Program Assistant, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Program Assistant. You can explore the career advancement for a Program Assistant below and select your interested title to get hiring information.
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