VIVO Infusion, LLC

Lakewood, CO - Corporate Office

Benefits and Payroll Coordinator

COMPENSATION: $62,500 - $70,000 and bonus eligible at 5% target

BENEFITS OFFERED: Medical, Dental, Life, Vision, 401K with Match, PTO, Bonus Eligible, Great Culture!

REPORTS TO: Payroll and HRIS Manager

EMPLOYMENTS TYPE: Full Time, Mon - Fri

FLSA STATUS: Exempt

The Vivo Infusion team is focused on taking care of our patients and each other. We provide opportunities for growth and advancement as well as competitive benefits that support what matters most to you.

GENERAL PURPOSE OF THE JOB:

The Benefits and Payroll Coordinator’s primary responsibility is the timely, compliant, and accurate administration of benefits, including the oversite of leave and disability benefits for our team members. This person administers all benefits programs, including health, disability, life, 401k, wellness programs, and workers’ compensation. In addition, this person serves as the payroll back-up. This person is a valuable member to the Human Resources team and shall serve as an advocate and ambassador to all HR-related programs and initiatives.

PRIMARY RESPONSIBILITIES:

• Benefits Administration
  • Serve as the SME for all things benefits within Vivo. Assist with questions and resolve issues related to coverage or eligibility.
  • Interact with team members regarding life event changes; notify vendors (if applicable) and make updates in the HRIS.
  • Perform frequent census data and file feed validations, audits, and reporting.
  • Participate in open enrollment planning, communications, and activities.
  • Coordinate activities with internal stakeholders, brokers, and vendors. Administer invoicing to ensure timely payment to vendors.
  • Administration of COBRA.
• Leave, Disability, Workplace Injury, and Accommodation Administration
  • Administration of all leave of absence types and requests for leave; serves as the principal point of contact; handle requests, inquiries, problem resolution – from claim initiation to return to work. This includes accommodations requests.
  • Communicate contributions, deductions, time off pay, and return to work dates with stakeholders. Document conversations, track movement, and maintain up-to-date information in the HRIS.
  • Ensure compliance with federal, state, and local employment laws and regulations, and recommend best practices; creates and reviews policies and practices to maintain compliance.
  • Prepares regular metrics and reporting requests; performs to SMGs.
  • Serves as vendor platform point-person and expert.
• Payroll Administration and Support
  • Serve as the team’s backup for payroll administration.
  • Ensure I-9 compliance, using E-Verify, and accurate employee profiles in the HRIS.
  • Serve as main point of contact for verification of employment requests.
• Other
  • Support new hire onboarding, orientation, and introduction to Vivo benefits programs.
  • Support all HR initiatives, programs and special projects.
  • Follow all safety and security guidelines to properly safeguard member and organization assets.
  • Perform other duties as assigned.

QUALIFICATIONS:

• 1-3 years experience with benefits and payroll within an HR team. Payroll or HR certifications a plus.
• Demonstrated ability to handle confidential and sensitive information and ability to collaborate in fast-paced environments across diverse geographies.
• Commitment to accuracy, eye for detail, energetic and driven to achieve results.
• Experience working directly with brokers, benefit vendor providers, and across departments.
• Can-do attitude with a desire to continue learning and growing. Past experience within Private Equity or healthcare environments a plus.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee may occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is required to sit, stand; walk and talk. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. He/she is occasionally required to sit; stoop, kneel, bend, crouch, or crawl. Travel is minimal in this role.

The employee is required to use safety equipment as needed and required by law.

ABOUT VIVO INFUSION:

We provide clinically exceptional, compassionate, convenient, and cost-effective infusion care to improve the health of our patients in partnership with their physicians. Our highly trained medical professionals are dedicated to delivering a safe, comfortable, and affordable solution for infusion patients. Vivo’s vision is to set the nationally recognized standard for the delivery of innovative pharmaceutical therapies in a patient-friendly environment.

We offer an array of advanced therapeutics and provide personalized, individual care for every patient. These treatments are delivered by a highly skilled, clinical nursing staff and monitored by board certified advanced practitioners. Every Vivo Infusion Center was designed specifically with the patient experience in mind, from the comfortable, warm environments to the ample, free parking.

RECRUITMENT PRIVACY STATEMENT:

Notice to All Applicants

Vivo Infusion posts all open positions to the Careers page of the company website: https://vivoinfusion.com/careers/

The Vivo Infusion Careers page is found underneath the “About” tab on our website. Applicants will never be asked to provide personal identification information (e.g., SSN, Driver’s License, Passport) or financial information (e.g., Banking Information) as a part of the Application and Interview process. We may request:

• Contact details including your name, address, email address, phone number.
• Employment history including previous employers and job titles/positions.
• Background information including academic/professional qualifications, job qualifications, education, certifications or licenses, details included in your CV/résumé, transcripts, and employment references.
• Nominated references including their name, contact details, employer, and job role.
• Proof of your eligibility to work in the US.
• Desired salary.

PLEASE BE AWARE THAT THERE MAY BE FRAUDULENT ATTEMPTS OR BAD ACTORS WHO SEEK TO OBTAIN YOUR PERSONAL AND/OR FINANCIAL INFORMATION. CHECK THE URL AND CONFIRM THAT YOU ARE CONNECTING DIRECTLY WITH @VIVOINFUSION.

https://vivoinfusion.com/careers/