Description

Who We Are

Core Spaces (Core) is more than a real estate company, it’s a people company. Where building relationships is just as important as building properties. From researchers and architects to designers and operators, Core is made up of risk takers and dreamers who are on a mission to invent the future of living. Our six cultural values guide us every day and we strive to live them in everything we do: PUSH (Invent Better Places to Live), GRIT (We Got This), LIFT (Help Each Other Win), SHINE (Bring Your Full Self), UPHOLD (Never Break Trust), GROW (Always Get Better). Everything Core does stems from this culture of collaboration and innovation, and the drive to constantly improve the resident experience. This unique approach has led to creating spaces and services that are redefining the way people live.

What We Do

Founded in 2010, Core is a vertically integrated company, focused on acquiring, developing, managing, and lending across the student housing and build-to-rent (BTR) sectors. Its residential communities feature world-class amenities, progressive design, and hospitality-driven client service. In its award-winning student portfolio, Core currently owns and/or manages over 37,400 beds and has a pipeline of over 35,000 beds in various stages of development. Core's BTR division currently has approximately 4,000 homes under development and in its pipeline in high growth metros across the country.* For more information, visit www.corespaces.com.

*Portfolio and pipeline numbers as of Q1 2024

Benefits That Matter

• A culture that provides you with a sense of belonging
• Hybrid and remote work options to promote work-life balance
• Competitive pay that values your contributions
• Annual incentive to reward your achievements
• Paid unlimited PTO to disconnect or celebrate life milestones
• Paid 16 holidays, including your birthday, to disconnect and celebrate
• Paid Parental Leave that begins after 90 days
• Paid volunteer time off to give back to your community
• Monthly workshop weeks; fewer meetings & more collaboration
• Robust health plan options that begin within at least 30 days of your employment
• Monthly phone reimbursement
• Wellness allowance and perks, including a yearly subscription to a meditation app
• An environment that provides you a voice to share your perspectives
• Employee Assistance Program (EAP) for access to confidential support services
• Company retirement options including 401(k) matching & Roth account option

Position Overview

We are seeking to hire an experienced Executive Administrator to join our Team! This position is responsible for completing a variety of administrative tasks and special projects revolving around all parts of business operations support. It is an essential role that keeps the team working efficiently. Executive Administrator will stay in constant communication with corporate and community employees. Also, as an Executive Administrator, they are responsible for providing executive support and reporting directly to the Managing Director, Strategy and Research.

This role will be 100% onsite in our Austin corporate office.

What You Will Do

Corporate Event Planning

• Plan and Coordinate social and philanthropic events to enhance positive CORE culture
• Coordinate and assist with corporate travel arrangements

Strategy & Research

• Manage Business Licenses for all Communities, including applications, renewals and the setup of new developments
• Conduct Market Surveys
• Assist with Account Management and payment submission for BMI and other media licensing
• Research and Contribute to Friday Industry Update

Acquisitions & Transitions

• Manage the processing and submitting of invoices to AP for Lariat Realty Advisors (Real Estate Licensing)
• Processing and submitting utility invoices related to new development properties handled by Acquisitions and Transitions

Corporate Engineering

• Handle expense processing for the Managing Director of Engineering
• Manage uniform orders for the team

Onboarding

• Manage the Austin One Core Resource Page
• Assist HR with Onboarding Processes, including hosting New Hire Orientations for incoming hires and serving as a source of information for all employees
• Order Business Cards when requested with Hiring Manager approval

Accounting

• Process invoices and handle corporate and personal expenses
• Submit expense reports as requested

Office

• Plan and track corporate office budgets for events, supplies and groceries
• Manage incoming and outgoing mail including all Fedex activity
• Purchase inventory of supplies
• Coordinate with Landlord for all facility issues
• Coordinate meeting logistics including setup and catering
• Ensure office organization and cleanliness and manage access control
• Manage Office Hoteling Software to optimize workspace usage

Must be able to complete all physical requirements of this role with or without a reasonable accommodation

Complete additional projects as assigned

Ideally, you'll have

• Bachelor’s Degree
• Excellent Oral, Written, and Interpersonal Communication Skills
• Strong Organizational Skills
• Proficient in Google Workspace

You'll crush it if you have experience with:

• Taking initiative
• Demonstrating decision-making, analytical and problem-solving skills
• Planning and organizing meetings and events
• Meeting deadlines while being detail-oriented

Organizational Structure

Reports to: Managing Director, Strategy & Research

Direct Reports: N/A

Disclaimer: Please note that job responsibilities, reporting lines, and duties outlined in this job description are subject to change to meet the evolving needs of the organization.

As an Equal Opportunity Employer, Core Spaces celebrates diversity and is committed to creating an equitable and inclusive environment, which creates a sense of belonging for all employees. We do not discriminate and believe every individual should be proud of who they are and the community they represent.

Qualifications