VIP Hospitality Group is pursuing a well-organized, detail-oriented individual to provide support in purchasing and procurement for remodeling and construction projects throughout our portfolio of properties. This position will work closely with designers and our internal team to help make purchasing decisions, place orders, and track project progress. This role also administratively assists other departments, such as Accounting and Human Resources.

RESPONSIBILITIES

· Support team in project management for remodels and construction happening at each property.

· Implement sound and organized systems to help track needs for each project (“Matrix”) and develop a plan for purchasing items.

· Obtain competitive quotes to ensure the best product is sourced and purchased.

· Work closely with vendors to learn the latest products, pricing, and any available discount programs.

· Schedule orders based on project meetings and timelines.

· Develop relationships with all General Management teams to stay current on each property's needs.

· Build prototypical budgets for different properties and update these budgets regularly, communicating concerns or changes as the projects go on.

· Build a matrix for each “real” project based on the designer’s room layouts to get an accurate count of what items are needed for the entire hotel

· Check pricing and quotes frequently, working to establish the best price, including shipping.

· Factor in how freight and logistics impact the budget

· Work with designers directly on all selections and custom items and make sure to obtain detailed specs to ensure proper pricing

· Enter specs and pricing for all line items, being sure to check for both accuracy and clarity

· Gather necessary paperwork to set up new vendor accounts with the accounting team.

· Maintain administrative control over vendor payment schedules and provide accounting and general managers with proof of delivery.

· Research and identify new products and services for the properties.

· View pending orders often and give regular updates to the hotel's project team and General Manager.

· Able and willing to work in Accounting or Human Resources, providing administrative support when projects are slow.

QUALIFICATIONS

· At least two years of procurement, project management, and purchasing experience desired.

· Hotel experience is preferred.

· Extremely detail-oriented and strong communicator

· Collaborator, willing to jump in anywhere and help out the team.

· Strong knowledge of procurement/purchasing principles

· Excellent negotiation skills to secure favorable pricing and contract terms with vendors

· Proficiency in Excel to track information, build budgets, and develop matrices.

· Ability to analyze market trends and make informed decisions on sourcing strategies

· Some experience in contract management is a plus

· Able to manage budgets, forecast expenses, and drive cost-saving initiatives

· Proficiency with Google Drive a plus

· Will be sedentary at a desk for long periods of time

Able to lift and carry up to 30lbs

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Portland, OR 97229: Relocate before starting work (Required)

Work Location: In person