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Trauma Registrar

Ventura and may require travel throughout Ventura County, CA | Full Time

Job Description

Under general supervision of the Trauma Program Manager (Clinical Nurse Manager), maintains current and accurate data within the trauma registry by collecting, entering, retrieving, and reporting data related to all trauma patients treated at the Ventura County Medical Center (VCMC). 
The ideal candidates will be a very detail-oriented person with experience working in patient care area, knowledge of medical terminology including familiarity with medical procedures, and experience using electronic health record systems. They will be an active participant in maintaining VCMC’s status as a Level II trauma center and will demonstrate an understanding and respect for diversity, equity, and inclusion; effective interpersonal skills; and the ability to adapt in an ever-changing work environment.
PAYROLL TITLE:  Technical Specialist IV-PH
Incumbents may be eligible for an educational incentive of 2.5%, 3.5%, or 5% based on completion of an Associate's, Bachelor's, or Master's degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.

Technical Specialist IV-PH is represented by the Service Employees International Union (SEIU) and is eligible for overtime compensation.Duties may include, but are not limited to the following: 
  • Collects trauma patient information through chart requisition and medical records.
  • Accurately enters demographic and visit information into the trauma registry for every trauma patient treated.
  • Identifies, prepares, and distributes a list of the trauma patient census to the trauma surgeons, trauma program manager, and trauma nurse coordinators.
  • Ensures reporting and verification requirements for governmental reporting agencies are met.
  • Develops and implements a variety of performance improvement mechanisms through the trauma registry to consistently ascertain compliance with trauma standards under direction of the trauma program manager.
  • Provides administrative support to trauma program manager and trauma medical director.
  • Performs more routine duties, tasks, and phases of professional or technical work under minimal supervision, such as collecting and entering trauma unit data.
  • Learns to apply, comprehend, and interpret professional/technical procedures, principles, regulations, code of ethics, and theories in order to provide support services to meet program goals or to provide client services.
  • Compiles, organizes, and analyzes factual information and data, and prepares findings/recommendations in the form of reports and presentations to higher-level staff for their review or action.
  • Performs complex sub-professional research duties with minimal supervision.
  • May act as lead worker to lower-level staff and trainees.
  • Assists in systems or project design.
  • May act as liaison between individuals, the community, departments, and other agencies.
  • May assist in the training of lower-level staff or volunteers.
  • May travel to various Health Care Agency sites throughout the County to collect or present information.
  • Performs other related duties as required.
These are entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list.
Any combination of education and experience which has led to the acquisition of the required knowledge, skills and abilities. The required knowledge, skills and abilities may be obtained by two (2) years of experience in a hospital environment which involves medical terminology, patient processing, and/or medical records.

  • Some positions may require the possession of a valid California driver license.
  • Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.
  • Associate’s or Bachelor’s Degree
  • Extensive experience with Electronic Health Records Systems
  • Intermediate skill in Microsoft Word and Excel
  • Beginner skill in Microsoft PowerPoint
  • Excellent organizational skills and time management skills.
Knowledge, Skills, and Abilities:
Knowledge of: 
  • Patient care, medical billing/coding and medical terminology.
  • Trauma Registry and related compliance requirements.
  • Methods and techniques of data management, including data collection, entry, analysis, reporting and presentation.
Skilled in:
  • Using various office software programs including word processing, spreadsheet, and presentation applications.
  • Using Electronic Health Record systems.
 Ability to:
  • Build and maintain effective working relationships with those contacted in the course of work.
  • Exhibit detail orientation in all aspects of work performed.
  • Communicate clearly and concisely, both orally and in writing.
When a disaster strikes of natural or manmade origin, Ventura County employees may be called upon to provide service to the community by assisting in emergency response efforts. This may require employees to work in other locations, different hours, and out of class.  At the time of hire, all County employees will be required to sign an Oath or Affirmation of Allegiance for Disaster Service Workers and Public Employees (Sections 3102 and 3103, Government Code of California).FINAL FILING DATE:  This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it.   Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

To apply online, please refer to our web site at  If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA  93009.
Information for Transfer Candidates: NOTEIf presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.

Note to Applicants:  It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.
SUPPLEMENTAL QUESTIONNAIRE - qualifying:  All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING.  The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position.  Failure to complete and submit the questionnaire may result in removal of the application from further consideration.
APPLICATION EVALUATION - qualifying:  All applications will be reviewed to determine whether the stated requirements are met.  Applicants meeting the stated requirements will be invited to continue to the next step in the examination process.
TRAINING & EXPERIENCE EVALUATION (100%): A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.
The eligible list established will be created from the scores resulting from a Training and Experience Evaluation (T&E). In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Response such as "See Resume" or "Refer to Resume" are not acceptable and may disqualify an applicant from further evaluation. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
If there are three (3) or fewer qualified applicants, a T&E will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.
Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary, Fixed-Term), Intermittent, and Extra Help vacancies for this and similar positions only within the Health Care Agency. There is currently one (1) regular vacancy within the Health Care Agency, Trauma Program.
BACKGROUND INVESTIGATION:  A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.
For further information about this recruitment, please contact Kim Mariscal by email at or by telephone at (805) 477-5153.

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the County of Ventura to achieve a drug-free work place. Any applicant for county employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.