Location: In-person; Breckenridge, CO (Part time)

Company Overview:

Strategic Fence is the leading fencing company in the Central Rockies and specializes in providing custom fencing solutions for commercial and residential clients. Our team of professionals is committed to providing exceptional customer service and installing high-quality fences and wall structures. We solve problems collaboratively and pride ourselves on exceeding our customers’ expectations.

Job Summary:

We are seeking a detail-oriented and highly organized Part-time Office Manager to join our team. The Part-time Office Manager will play a crucial role in ensuring the smooth functioning of various office and project tasks at Strategic Fence & Wall. 

Key Responsibilities :

• Scheduling and Coordination: Assist in managing project schedules, coordinating with customers and suppliers, and help ensure timely completion of projects.
• Customer Representative: Handle customer inquiries, provide project updates, and address any concerns or issues related to ongoing or completed projects.
• Document Management: Maintain organized records of contracts, permits, project plans, employee records and other essential documents in a digital, centralized repository.
• Employee Timekeeping: Manage employee timesheets, ensuring accurate tracking of work hours for payroll purposes and proper record keeping, both digitally and (at times) manually.
• Safety and Compliance: Assist in ensuring our workplace is safe and in compliance with applicable laws and regulations.
• Office Supplies Management: Order and restock office supplies as needed to maintain a functional office environment.
• Data Entry: Enter project-related data, customer information, and other records into the company's systems.
• New Employee Onboarding: Facilitate the collection of necessary paperwork and documentation for new employee onboarding, and move it to the centralized repository.
• Mail and Customer Checks: Receive and sort incoming mail, packages, and customer checks. Securely manage timely deposit of customer checks into the company's bank accounts.
• Other Admin Duties: Provide administrative support and take on various ad-hoc tasks to assist with day-to-day operations and enhance overall efficiency.

Preferred Requirements:

• High school diploma or equivalent; additional relevant certifications or coursework is a plus.
• A strong bias for action, with high attention to detail.
• Proven experience in logistics, administrative roles, or similar positions.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Ability to work collaboratively with cross-functional teams.
• Proficient in using Google Workspace, Quickbooks Online, and Hubspot.
• Demonstrated ability and a curiosity to learn software applications to make office tasks and project coordination more efficient.

Note: This job description outlines the primary duties and responsibilities associated with the Operations Coordinator role at Strategic Fence & Wall. However, the responsibilities may evolve with the growth and needs of the company. The Operations Coordinator will be expected to adapt to changing requirements and support company growth.

Learn more about us at www.strategicfence.com.

Job Type: Part-time