POSITION SUMMARY

The Site Coordinator will support critical areas of the Fairfield and Warren Operation to ensure timely execution of key business systems. This position will have regular contact with commercial, manufacturing, warehousing and 3PL service provider and operate in both an office and the production areas. This is a critical position impacting the daily functions of the organization. This position will be in Fairfield 3 days a week, Warren 2 days a week.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, office and kitchen supplies and greeting customers and guests.
• Responsible for incoming mail and scanning to appropriate departments.
• Back-up responsibility for the employee badge systems, ensuring that appropriate access is provided to the workforce and visitors.
• Maintain visitor log.
• Ensures all visitors are informed and adhere to all safety and security procedures.
• Assist with meeting and event coordination (confirming availability, booking rooms, ordering food, etc.).
• Support local employee engagement activities such as team recognition, events, etc.
• Partners with Accounts Payable to ensure that all invoices are processed in a timely manner.
• Assist operations team with scanning and scheduling.
• Assist leaders with expense reports and administrative documentation.
• Support site and commercial leadership day-to-day as needed.

The Ideal Candidate

• If you're a recent graduate with a fantastic attitude and a drive to grow professionally in our company, we want you to apply!
• Don't have a bachelor's degree? No problem! If you have over 2 years of administrative experience, we encourage you to apply as well.

Knowledge, Skills & Talents

• Able to work independently and as part of a team.
• Appropriately represents the company demonstrating tact and patience.
• Strong communication skills both verbal and written.
• Great attention to detail.
• Work with minimal supervision, have strong initiative and follow-up with focus on details.
• Ability to anticipate needs and take initiative.
• Has the ability to prioritize and effectively manage multiple tasks at the same time.
• Proficiency in MS Word, Excel, PowerPoint & Outlook

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Will you be able to reliably commute to New Jersey and Warren for this job?

Education:

• Bachelor's (Preferred)

Experience:

• administrative support: 2 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Relocate:

• New Jersey: Relocate before starting work (Required)

Work Location: In person