Description
Business Office Manager
The Lodge at Historic Lewes, Coastal Delaware's newest senior living community, is seeking a Business Office Manager to join our team comprised of individuals who are passionate about what they do and believe in serving seniors at the highest level.
We believe every day someone resides in our community is a day worth celebrating. Our community is beautiful in aesthetics, vibrant in activities, but most importantly rich in the quality of life we offer residents.
The Business Office Manager (BOM) is integral to the success of the community in the following ways:

• Prepares and monitors all monthly billing and collection processes utilizing established policies, procedures, and tracking systems.
• Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash.
• Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation; monitors and oversees the processing of accounts payable.
• Ensures appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
• Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
• Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
• Processes/Inputs Accounts Payable.
• Prepares Management reports.
• Maintains resident, vendor and financial accounting files.
• Prepares and submits monthly sales tax reports and payments.
• Assists in the preparation of the annual financial budget, annual audit schedules, tax reports, and any state required reports.
• Interfaces with residents on billing/collection issues.
• Oversees preparation and maintenance of resident files, records and reports.
• Oversees payroll and Team Member paperwork including new hire and Change forms.
• Submits open positions on weekly basis.
• Creates set-up and oversight for Health Center resident's/patient's private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
• Performs other related duties as assigned by management.

A successful addition to the team will be an individual with strong business acumen and interpersonal skills, an eye for customer service, an ability to delegate while leading with integrity, and most importantly a collaborative approach to their work.
Additionally, the following characteristics are important to anyone who considers this role:

• Adaptability
• Analytical
• Dependability
• Cost consciousness
• Initiative
• Judgment
• Strategic thinking
• Teamwork
• Planning/organization
• Motivation
• Problem solving
• Teamwork
• Communication

While we support continued learning and enrichment, and celebrate a culture that encourages learning new skills, there are base level requirements for this position that include but are not limited to:

• Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.
• Strong computer skills - particularly in Microsoft Office Suite, database software, and billing software
• Other skills required:
  • Ability to use Microsoft Windows, including Word and Excel. Ability to use email and the Internet. Ability to use accounting and payroll software.
  • Ability to effectively present information to top management, residents, family members, and employees
  • Must demonstrate an interest in working with a senior population.
  • Interacts with guests, residents and staff in a courteous and friendly manner.
  • Responds promptly to resident needs.
  • Supports organization's goals and values.
  • Balances team and individual responsibilities.
  • Manages people effectively by taking responsibility for subordinates' activities; makes self-available to staff; provides regular performance feedback; develops subordinates' skills and encourages growth; improves processes, products and services.
  • Provides leadership by exhibiting confidence in self and others; inspires and motivates others to perform well.
  • Must be detail oriented and complete tasks accurately.

Along with being an equal opportunity employer that thrives on diversity and inclusivity, we also offer competitive starting wages, bonus programs, and a comprehensive employee benefits package that includes, but is not limited to:

• Health, dental, vision benefits effective 1st of the month following date of hire, including access to telemedicine and prescription savings
• Paid vacation, birthday off, holidays, and sick leave
• 401K with company match
• Short-term disability & life insurances
• Employee Assistance Program (EAP) which provides:
  • Emotional support
  • Financial and legal services
  • WorkLife Services
• Workplace perks
• Opportunity for continuing education
• Opportunity for career advancement

Who Is Vantage Point Retirement Living?
Headquartered in Exton, Pennsylvania, Vantage Point Retirement Living is a senior living development and management company that has been ensuring area seniors enjoy vibrant, carefree and healthy lifestyles since 1995. Widely recognized for our hands-on, personal involvement, we have decades of experience creating incredible communities. We are a local family-run organization backed by big-business experience, but regionally focused. Our family-oriented company is invested in our senior living communities because we live here, too. We do senior living...better. And it all starts with our team.
Why Vantage Point?
Our Mission is to create best-in-class communities for seniors built on a foundation of trust, compassion, and responsibility to better the lives of those who live in them. To fulfill our mission, we rely on our corporate and community teams to deliver those core values of trust, teamwork, respect, integrity. We can't ask of our team what we aren't willing to deliver ourselves, which is why each employee in our organization knows the Vantage Point Leadership personally. We treat our team with the greatest respect, emphasizing the importance of team culture. When our employees are happy, our residents are happy, our business thrives, and our mission is fulfilled.
If you want to experience what it's like to work in an environment that rejects punitive leadership, that embraces mistakes as growth opportunities, that thrives on working within a culturally diverse environment, that encourages diverging viewpoints as a way to collaborate towards the best outcome, that has an unreasonable amount of fun, that is steadfastly loyal to our loyal team members, and as a result of all this brings out the best in you on a daily basis, then consider joining us as part of a Vantage Point community. It just so happens we are looking for someone just like you.
Our community's philosophy is our commitment to non-discriminatory practices for our residents, staff, and business partners. Through our cultural awareness, we celebrate the diversity of residents and staff by supporting various celebrations, history, and means of acknowledgement of all cultures we served.