Vantaca's vision is big. We are the leading community management performance software that enables owners and operators, community management teams, and boards and associations to improve business performance. More than just accounting and management software, it is business operating software that helps increase revenue, efficiency, flexibility, and control. A modern cloud architecture with a single-platform design that adapts to 100% of business processes, has proactive reporting, and can integrate with the software and banking partners of choice. Vantaca is focused exclusively on community management and is the trusted and proven technology leader in the community association management industry.
We are a winning team that believes in working together to make big ideas happen. We are a collaborative and visionary group that holds ourselves accountable for our results. Our ability to be nurturing and agile allows us to adapt to change and support each other through any challenges that come our way. We are customer-centric, meaning that we put our customers' needs and preferences at the heart of our work. We are authentic game changers that are building something cool and people like it here.
Overview
The Customer Support Specialist is a key component of Vantaca's unwavering commitment to the customer experience by helping further establish our reputation as a company that offers excellent customer support. Their work orientation is driven by being a self-starter motivated by task accomplishment, both individually and collaboratively. They will work closely with team members to resolve customer queries, recommend solutions, and guide product users through features and functionalities. The Customer Support Specialist is a dynamic problem solver that isn't afraid to push boundaries and think beyond what is expected and supports a team of talented individuals to do the same.
Personal Characteristics

• Always Growing: Embraces change and is open to challenging assumptions, always seeking ways to enhance their knowledge and the product. Committed to absorbing new information rapidly, fueling personal and organizational growth.
• Win as a Team: Builds trust and promotes collaboration by ensuring clear and consistent communication across all departments. Actively engaged in day-to-day operations, working hand-in-hand with team members, valuing their input and celebrating collective wins.
• Accountability Starts with Me: Recognizes inefficiencies and takes personal initiative to address issues and solve problems
• Unwavering Commitment to Customer Experience: Regularly interfaces with customers, taking personal responsibility to understand their needs, address concerns, and enhance their experience through improved Vantaca processes.

Responsibilities

• Consistently deliver excellent customer service by meeting company-wide service level agreements regarding client response time
• Monitor and solve incoming support ticket requests via support ticketing system and/or support phone line
• Utilize customer relations and support technologies to manage and understand the client's needs and perspective
• Collaborate with colleagues and managers to find the best solutions to client matters
• Learn how to identify and analyze trends in support requests to aid in resolving client needs while establishing process and product improvements
• Become a Vantaca subject matter expert through the completion of content specific certification courses

Requirements

• Bachelor's degree or equivalent experience in software support, IT, accounting, finance, communications or other related fields
• Accounting Knowledge/HOA/Quickbooks/Vantaca
• Familiarity with Windows-based computer systems
• Familiarity with IOS and Android platforms
• Ability to work in a fast-paced environment
• Ability to troubleshoot and problem solve
• Exhibited understanding of how to provide a quality customer experience and support colleagues in managing client relationships
• Open to feedback and coaching from mentor(s)
• Phenomenal communication skills, your communication with everyone is professional, positive, and constructive
• Innovative problem-solver
• Well-established work ethic

Why You Should Join Our Team

• Our eNPS is 54! (Google it, that is great)
• Benefits: Medical, Dental, and Vision kick in day one
• Unlimited PTO (with a requirement for employees to take a minimum of one continuous week per year)
• 401K with Company Match
• Remote Flexible - come to the office when needed
• Great parental leave benefits
• Named on Inc 5000 list of America's Fastest Growing Private Companies (2021, 2022 and 2023)
• Named on Inc 5000 Vet 100 Private Companies list multiple years in a row
• 2021 Winner of Coastal Entrepreneur Award, Technology Category
• Active employee-led Culture Committee
• Ongoing industry and professional development trainings available to all employees
• Multiple leaders on the executive committee recognized as 40 under 40 recipients for contributions to business and community
• We're playing offense to win! Our product market fit and our world-class employees make us the leader in our space. We're building something cool and people like it here

Our Location
Although we do business around the US, we call North Carolina home. NC was ranked the #1 state for business in 2022 and 2023 by CNBC and we believe it! The state, and in particular the Wilmington area, is a great place to live and do work. Wilmington, where Vantaca is headquartered, really has something for everyone. Historic Downtown Wilmington runs along the Cape Fear River and offers dozens of shops, restaurants, and live entertainment opportunities. If you want to spend some time outdoors, get some sun or go surfing or fishing, you can pick a spot along one of our beautiful beaches. Wilmington was also just ranked #1 NC city for foodies by Yelp! All throughout the city and surrounding areas, you'll find great shopping, eateries, local breweries and much more. Whether you're looking for country, city or beach life - you can find it in Wilmington.