Assistant Contract Administrator

Job Description :

Classification : Exempt

Department : Corporate

Reports to : Legal Department

Company Profile :

USA DeBusk LLC is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market.

We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing / vapor control, FCC catalyst handling and transportation, and specialty turnaround services.

Founded in 2012, USA DeBusk LLC currently has field offices in twenty-four (24) cities and continues to provide services internationally.

Summary / Objective :

Under general supervision, the Assistant Contract Administrator performs most routine administration work on contracts, provisions, terms and conditions, and special requirements to ensure compliance with applicable laws, regulations, and corporate policies and procedures.

Assist in coordinating materials and agreement documents related to bids or contracts. Acts as liaison between the organization and subcontractors to implement the contracts.

Primary Responsibilities :

• Assist the Legal Department with contract administration functions and duties relating to various types of contracts, agreements, bid proposals, and vendor enrollment.
• Create, maintain, and evaluate contractual documents, files, reports, and other appropriate documents to ensure completeness.
• Ability to work in a fast-paced, high-volume environment.
• Handle both internal and external requests for the status of contracts.
• Execute company contract execution policy and procedures are followed.
• Support the life cycle of company contracts (from first request to final signature and contract distribution).
• Knowledge of essential public purchasing and contract administration principles and practices.
• Assist in-state licenses and city permit registration.
• Assist in litigation discovery processes.
• Other tasks as may be assigned.

Qualifications :

• Bachelor’s degree in legal studies, Business Administration, etc., or other similar or commensurate experience.
• Prior experience handling confidential business matters and information with discretion.
• Ability to pay attention to detail.
• Strong familiarity with Service Level Agreements and Master Agreements experience is highly preferred.
• Good working knowledge of word processing, spreadsheets, and presentation application software is needed.
• Comprehensive knowledge of contract administration
• Exceptional communication and organizational skills to track and monitor contracts for future obligations, expiration dates, and other contractual deadlines.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift-up to fifteen pounds (15 lbs.) at times.

Last updated : 2024-04-23