You haven't searched anything yet.
Position Overview:
This position provides administrative support for the executive division, in addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Independent judgment is required to plan, prioritize and organize diversified workload.
Required Education, Skills and Experience:
● High School Diploma or equivalent
● One year of Administrative Experience Preferred
● Ability to maintain strict confidentiality
● Organized and Completes projects in a timely manner
● Ability to problem solve and think quickly on their feet
● Excellent verbal and written communication skills
● Commitment to excellence and high standards
● Versatility, Flexibility and a willingness to work within constantly changing priorities with enthusiasm
● Works well independently and in group settings
● Proficient in Microsoft Office, PowerPoint, Outlook, Excel and Word
● Dependability and Initiative
● Quality; Demonstrates accuracy and thoroughness; Evaluated own work to ensure high quality
● Problem Solving; Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully; develops alternative solutions
Essential Functions/Responsibilities (other duties may be assigned):
● Provide Administrative support to the executive division
● Schedules and organizes activities such as meetings, travel and conferences
● Establishes, develops, maintains and updates filing system and binders for executives; Retrieves information from files when needed
● Organizes and prioritizes large volumes of information and calls
● Drafts written responses or replies by phone or email when necessary; Responds to regular occurring requests for information
● Handles confidential and non-routine information
● Works independently on special nonrecurring and ongoing projects
● Handle incoming and outgoing mail; sorts and delivers mail to proper persons and departments, they may be expected to open some of this mail and prioritize it for accounts payable and receivable departments
● Assisting with office supply inventory and purchasing
● Types and design general correspondences, memos, charts, tables, graphs, business plans, etc.; Proofreads for spelling, grammar and layout, making appropriate changes; Responsible for accuracy and clarity of final copy
● Assists in office organization, cleaning, and sanitizing
● The assistant also may be called upon to perform errands for other office personnel and executives on a typical workday
● May operate in front desk capacity as needed
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to write, type or operate office equipment. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee is required to perform repetitive motions, including reaching above the head, and typing. The employee must occasionally lift up to 50 pounds and/or carry objects weighing up to 25 pounds. Specific vision abilities required by this job include peripheral vision, depth perception, and ability to adjust focus.
#USFAS
Full Time
$44k-55k (estimate)
02/17/2024
05/29/2024
The job skills required for Operations Assistant include Administrative Support, Scheduling, Microsoft Office, Written Communication, PowerPoint, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Operations Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Operations Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Operations Assistant positions, which can be used as a reference in future career path planning. As an Operations Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Operations Assistant. You can explore the career advancement for an Operations Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Operations Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Operations Assistant job description and responsibilities
An Operations Assistant performs administrative, reconciliation and customer service duties.
01/17/2022: Binghamton, NY
An operations assistant may also be called upon to perform some secretarial work on occasion.
03/15/2022: Duluth, MN
Being a operations assistant monitors the productivity and budgetary performance of the operations department.
02/23/2022: Trenton, NJ
Operations assistant oversee operations while performing various supportive tasks of an organization.
01/30/2022: Boise, ID
Operations assistant may also help train employees and perform some bookkeeping duties.
01/19/2022: Denver, CO
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Operations Assistant jobs
A career as an operations assistant typically revolves around assisting the operations manager or director.
02/10/2022: Charleston, WV
Assistant operations managers oversee daily activities.
01/09/2022: Fargo, ND
Operations Assistant need to be detail-focused and highly organised.
01/01/2022: Los Angeles, CA
Communicate clearly with customers.
03/08/2022: Pocatello, ID
Have an office operations growth mindset.
03/07/2022: Amarillo, TX
Step 3: View the best colleges and universities for Operations Assistant.