POSITION OVERVIEW

Responsible for providing support to the Program Director, management team, and shelter staff with administrative functions necessary to operate the Families with Children commercial hotel for migrant families.

Salary: $38,000 - $40,000

MAJOR DUTIES AND RESPONSIBILITIES

• Responsible for administrative tasks, including monitoring records for the required documentation, collecting documents from clients, and filing records accordingly.
• Greets clients and visitors, logs them into the system and then directs them to the appropriate party.
• Assists with clerical duties related to the program, including payroll information, scheduling, and other reports as assigned.
• Understands and follows the agency and funding source guidelines and protocols, including HIPAA and Confidentiality.
• Perform other tasks as assigned by the Director, Homeless Programs

SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS/LICENSES

• Bachelors’ Degree

REQUIRED SKILLS AND EXPERIENCE

• At least three (3) years’ experience as an Administrative Assistant, preferably working with abused families or women with special needs.
• Experience with data entry
• Excellent interpersonal and communication skills
• Organized and detailed
• Ability to work independently, takes the initiative, and work well as a team member
•  Demonstrated sensitivity and experience with and/or knowledge of homeless families, including individuals who identify as lesbian, gay, bisexual, transgender, queer, and/or HIV-affected, the elderly, and individuals with substance abuse and/or mental health issues.
• Familiarity with DHS regulations is a plus but not required.

• Must be computer-literate and must have knowledge of Microsoft Office applications.
• Excellent written and verbal skills are required.
• Must have the ability to be flexible with schedule as needed.

• Indoors; hearing; talking; walking; sitting; using hands on objects, tools or controls. Occasionally lift and or move up to 10 pounds.
• Other job characteristics – need to be exact or accurate; repeat the same task.

Urban Resource Institute provides equal employment opportunities to all employees and applicants. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.