Urban Engineers of New York, D.P.C. is seeking a Project Coordinator to support our Upstate New York operations. This dynamic position will be responsible for providing administrative, proposal, project, marketing and invoicing support to the technical and management staff.

Responsibilities

Administrative – Provides office admin support including:

• Providing admin support directly to the Market Leader to assist with marketing and business development outreach to potential owners, contractors, architects, engineers, and teaming partners for projects nationwide.
• Coordinating conference and event registrations, tracking certifications, and coordinating project team meetings and training.
• Coordinating department mail/fax/shipping, office supply inventory, and minor IT support requests.
• Coordinating with HR staff on needs for job ads, resume distribution, interviews, and offer letters.
• Providing invoicing support to assist with reviewing invoices, coordinating subconsultant invoices, coordinating invoicing schedules, and follow up with accounting on project set up, updates, task approvals, etc.

Marketing and Proposal Coordinator – Provides support and coordination for the proposal process, including:

• Developing, maintaining, and updating project descriptions, profiles, key staff resumes, and collateral material for marketing and business development meetings.
• Supporting marketing-related submissions for information from internal staff, subconsultants, and others; setting and distributing templates; and reviewing content and administrative forms to meet deadlines for compliance to RFP instructions.
• Coordinating internal and subconsultant proposals and fees for on-call task scopes of work and letter proposals including assembly of submission to client.

Requirements:

• Associate degree or higher (Engineering, Business Administration, Accounting, Communication, Marketing or similar) required.
• At least 2 years of experience providing administrative support and / or project delivery support.
• Experience in Engineering, Architectural, Construction or similar professional services a plus.
• Strong writing, proofreading, and editing skills preferred.
• Strong working knowledge of MS Office Suite - primarily Word, Excel and PowerPoint.
• Working knowledge of Adobe Creative Suite, Bluebeam, and Deltek.
• Excellent interpersonal, communication, time management, and organization skills.

Benefits of working at Urban:

• Medical/Prescription
• Dental
• Vision
• Life Insurance
• Short/Long Term Disability
• Flexible Spending Accounts
• 401K and company match
• Vacation, Holiday, and Personal Days
• Tuition Reimbursement
• Professional Development
• Certification Bonus

Apply today!

Pay Rate: $25 - $35 / hour

Location(s): Buffalo, NY | On-Site Only

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About Urban: -LH

Our culture is built around our people. Voted a Best Company to Work for in New York by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare and financial benefits to our employees, as well as career development through our own Urban Training Institute, tuition assistance program, and certification incentives.

Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We specialize in engineering design, environmental, planning, construction services, and program management. By providing innovation, technical excellence, and on-time performance, we create value for a proud Urban family.

Equal Employment Opportunity/M/F/disability/protected veteran status