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Be Part of Our Story.

· Do you want to be part of a company culture founded on safety, teamwork, collaboration, and positive leadership?

· Do you want the opportunity to grow yourself in your current job and beyond?

· Do you want to live in the heart of the Sonoran Desert, with beautiful landscapes all around and a city immersed in culture and diversity?

If you answered "Yes" to any of these questions, read on. If you apply, you are not just a number, you are a possible team member! Our culture is at the heart of our success and we are looking for talented individuals for the position of Accounts Payable Specialist or Seniorto bring their skills and experience to the table while enriching our already strong culture. 

What you will do:

·Process all incoming invoices in an accurate and timely manner.

·Audit invoices for discrepancy and accuracy.

·Monitor all vendor payment agreements to find discounts that can be used to reduce billing amounts.

·Responsible for accurately processing tax and freight on every applicable invoice.

·Research past due balances on vendor statements, past due notices, etc.

·Ability to resolve supplier inquiries in an effective, professional and timely manner.

·Manage daily and weekly reports related to invoices, holds, receipts and releases.

What you bring

• High school diploma or GED.
• 2-4 years of experience in accounting, accounts payable or related field.
• Strong analytical and problem-solving skills.
• Broad-based business knowledge including financial analysis, research, and report reconciliation and preparation.

Position Description

For multiple companies, responsible for the following processes in the Accounts Payable business area: Maintain current accounts and assist in invoice processing functions. Analyze reports, invoices, vouchers and statements with high attention to detail, accuracy and timeliness. Resolve billing, vendor and payment issues. Provide required support and training.

Position-Related Responsibilities

• Process all incoming invoices in an accurate and timely manner.
• Audit invoices for discrepancy and accuracy.
• Monitor all vendor payment agreements to find discounts that can be used to reduce billing amounts.
• Responsible for accurately processing tax and freight on every applicable invoice.
• Research past due balances on vendor statements, past due notices, etc.
• Ability to resolve supplier inquiries in an effective, professional and timely manner.
• Manage daily and weekly reports related to invoices, holds, receipts and releases.
• Reconcile payable reports each month to confirm that all amounts paid were accurate.
• Works closely with internal and external customers to coordinate and implement changes as needed.
• Manage credit balances owed to the company and ensure all amounts are properly applied to vendor payments.
• Gathers data and performs analysis in support of department report validations, working with Oracle Supplier Team and Procurement Specialists to ensure timely and accurate reporting and validation of data.
• Run, Analyze, post and maintain department reports using OBIEE and other reporting tools.
• Ensures adherence to compliance, quality standards and approved processes, reviews and documents results.
• Acts as a Liaison with Procurement Teams and end users to ensure proper accounting, approvals, and releases/receipts are obtained for invoice and payment processing.
• Manage, follow up and ensure all items are addressed from multiple department group mailboxes.
• Responsible for communicating to multiple departments, system teams, suppliers, internal/external customers, warehouse operations and procurement teams to resolve any issues as needed.
• Serves as users’ initial point of contact for problems and issues with systems.
• Performs initial troubleshooting and problem resolution for invoice processing systems (Oracle, Kofax, etc.)
• Performs data quality assurance tasks needed to preserve the integrity of systems.
• Works with business areas and technical support staff to troubleshoot problems related to data errors, application defects and client training.
• Provides enhancement feedback to support staff to improve the usability of technology.
• Quickly and effectively, solve problems and answer questions from internal and external customers.
• Establish and maintain a working environment conducive to positive morale, individual style, quality, creativity and teamwork.
• Maintain confidentiality for all matters regarding highly sensitive corporate and employee information.
• Special duties and projects as assigned.
• This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Accounts Payable Specialist:

• Process invoices with accuracy and detail in a timely manner
• Develop, cultivate and maintain positive and professional relationships with internal/external customers, suppliers, departments
• Ability to handle high volume workload with attention to detail – managing assigned vendor account
• Manage multiple email inboxes, provide timely responses, addressing all inquires and requests
• Query and report on data in various systems regarding Accounts Payable data
• Contribute to team effort by accomplishing related results as needed in a positive and professional manner
• Perform tasks promptly as assigned, meeting all deadlines

Senior Accounts Payable Specialist:

·Review and process stop payment requests

·Review, prepare and complete monthly GL Account Reconciliations

·Review, prepare and complete monthly JE’s

·Manage multiple AP inboxes (Wire Box, Oracle Notification, etc.), provide timely responses, addressing all inquiries and requests

·Provides assistance with month end reporting and accrual file

·Review and reconcile staging table errors

·Review, process and verify payments and wire transactions

·Perform tasks promptly as assigned, meeting all deadlines

Knowledge, Skills & Abilities

(Equivalent combination of education and experience will be considered.)

Accounts Payable Specialist

Minimum Qualifications: 

• High school diploma or GED.
• 2-4 years of experience in accounting, accounts payable or related field.
• Strong analytical and problem-solving skills.
• Broad-based business knowledge including financial analysis, research, and report reconciliation and preparation.
• Proficiency in computer software applications including: (Excel) spreadsheets, (Word) word processing, (PowerPoint) presentations.
• Ability to prioritize work and effectively manage time in order to meet deadlines with an emphasis on accuracy and attention to detail.
• Demonstrated ability to communicate effectively at all levels and with internal and external business partners of the company, including speaking and business writing.
• Demonstrated ability to work independently, as well as in a team environment.

Preferred Qualifications: 

• Associate degree in Accounting, Finance or comparable area of study.
• Experience working with software applications such as Oracle and Kofax Software.
• General understanding of accounting practices and principles (GAAP).

Senior Accounts Payable Specialist

Minimum Qualifications:

• Minimum qualifications of Specialist level plus:
• 4-6 years experience in accounting, accounts payable or related field.
• Demonstrated proficiency managing medium and/or large projects with minimal supervision.
• Ability to recognize opportunities related to business process improvement.
• Applies extensive knowledge of concepts, practices, and procedures to handle complex tasks and provide guidance to others.

Preferred Qualifications:

• Experience working with software applications such as Oracle and Kofax Software.
• General understanding of accounting practices and principles (GAAP).