The Psychology department is seeking to hire a term Fiscal Services Tech to assist our finance team maintain fiscal records. The term appointment may be renewable each fiscal year.

The Psychology Department is a research active department that maintains both restricted and unrestricted indices (accounts). The Fiscal Tech will assist with purchasing, journal vouchers, Labor distributions, reconciliations, and other related finance transactions. This position will also be responsible for the department payroll time-entry and assist with Inventory Control.

Duties and Responsibilities

·Maintains or assists in the maintenance of unit fiscal control systems and ledgers, which may involve requesting setting up indexes, preparing and processing fiscal transactions and documents, uploading and downloading financial entries and reports, preparing trial balances, clearing suspense items, and/or coordinating period closings.

·Posts routine budget, revenue, expense, and correcting entries for internal unit financial control systems or the institution's finance system.

·Maintains fund levels appropriate for daily operations and prepares deposits of cash and cash-related items. Balances cash funds and accounts to the financial reporting system.

·As appropriate to the position, performs transaction initiation, requisition, or journaling duties, such as processing purchasing requisitions, direct pay requests, journal vouchers, and/or petty cash reimbursements.

·Reviews and processes routine accounting data; prepares revenue and expense projections and financial reports.

·Responds to a range of inquiries regarding financial transactions; researches and resolves problems.

·Prepares documentation for accounts payables/receivables, cost reimbursements, and other billings for processing; maintains supporting worksheets.

·Prepares time sheets, including overtime and shift differential calculations; maintains leave and payroll records, as appropriate to operational requirements.

·Reviews purchasing, travel, and personnel transactions for availability of funding, mathematical accuracy, coding and distribution of account numbers, and adherence to funding regulations and university policy; may also originate or prepare these documents; processes complex invoices for payments.

·Assists in the development and management of budgets for the department or assigned areas; may suggest financial control procedures.

·Distributes periodic financial reports, maintains physical inventories, and assists with other clerical functions as required.