HR Service Representative

Engineering HR Shared Services

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Engineering HR Shared Services (HRSS) Department in The Grainger College of Engineering seeks applicants for a HR Service Representative position. This position is responsible for providing human resources support for Academic Professional and Civil Service employees in units served by the Grainger College of Engineering HR Shared Services (HRSS).

Duties and Responsibilities:

Search Support:

• Administer hiring activity and search compliance for Academic Professional and Civil Service (exempt and non-exempt) positions, including but not limited to: drafting job descriptions and job announcements, coordinating with hiring managers and search committees, and utilizing HRIS applications to secure approvals.
• Prepare recruitment plans and advertise positions, conduct search committee trainings, prepare search process documentation, coordinate interview question lists/outlines, and coordinate or conduct reference checks.

Employee Onboarding and Separations:

• Conduct new employee onboarding activities, including but not limited to background and sexual misconduct check submissions, employee new hire checklist, I-9 & e-Verify completion, Human Resources Front End (HRFE) transaction processing.
• Conduct employee separation activities, including but not limited to obtaining resignation letters, coordinating exit checklists and process, processing leave payouts, etc.

Visa Processing:

• Assemble and assist with the collection of visa request documentation which includes working closely with the International Student and Scholar Services (ISSS) office.

HR Processing/Administration:

• Process various appointments and payroll-related changes for job records, changes, promotions, etc. throughout the employee life cycle.
• Assemble and assist with the process/collection of annual performance reviews, job description maintenance, etc.
• Maintain overall files/systems that contain confidential and sensitive information, i.e. electronic personnel and search files.

Perform other HR-related duties as assigned.

Minimum Qualifications:

• High school graduation or equivalent

• Any one or any combination totaling five (5) years (60 months) from the following categories:

• College course work in business, finance, accounting or a related field:
  60 semester hours or an Associate's degree equals one (1) year (12 months)
  90 semester hours equals two (2) years (24 months)
  120 semester hours or a Bachelor's degree equals three (3) years (36 months)
  Master's degree or higher equals four (4) years (48 months)
• Progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Knowledge, Skills and Abilities:

• Proven track record of customer service.

· Strong organizational and time management skills.

· Strong interpersonal, oral, and written communications skills.

· Ability to manage competing priorities in a fast-paced environment with great attention to detail.

APPOINTMENT INFORMATION

This is a full-time Civil Service Administrative Aide position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The minimum salary is $40,000, commensurate with experience and qualifications. Hybrid work options may be available for this position, with the ability to be on-site as needed. Work authorization is not available for this position.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by 6:00 pm (CST) on August 23, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Stacie Mertes, smertes@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1019027
Job Category: Administrative
Apply at: https://jobs.illinois.edu