Assistant Director for Budget and Resource Planning - Office of the Provost

University of Illinois at Urbana-Champaign

Job Summary

Support the effective use of campus financial resources by performing functions in support of the fiscal management of campus units, as well as budget operations and maintenance for the University.

Duties & Responsibilities -

• Strategic Planning
  • Work with leadership of select administrative units on budget projections, hiring plans, and other resource planning activities in support of efforts to increase financial literacy.
  • Assist with annual operating budget management for select administrative units, including assisting with Annual Budget Report development and unit budget allocation processes.
  • Keep units updated on resources such as BEEP and MyUI Financials.
• Analyze and prepare reports, financial statements and manage transfers pertaining to education partners to include Coursera, Canvas Catalog and potential future partners.
• Assist with complex campus commitments in the Provost’s Commitment System.
• Provides support to campus committees, such as the Administrative Budget Committee (ABC).
• Research Administration
  • Manage all activities through the various phases of the sponsored project grant lifecycle, for Office of the Provost, the Office of the Chancellor, Office of the Vice Chancellor for Administration and Operations, and select administrative units that report through those offices.
  • For these units, work closely with principal investigators, ensuring that proposals are processed in a timely and efficient manner in compliance with sponsor requirements and university policies. Responsible for providing timely and accurate post award support that enables them to fulfill their obligations and various sponsor reporting requirements.
• Record, track and monitor internal loans and associated re-payments.
• Participates in the annual unit deficit review of campus units and the related follow-up process.
• Coordinate the flow of information to a wide range of administrative offices.
• Other related duties as appropriate.

Required Qualifications -

• Bachelor's degree business administration, management, or a field related to the position.
• Five (5) years of professional business, financial, and/or managerial work experience within the University of Illinois System.

Preferred Qualifications -

• Master's degree in a relevant field.

Knowledge, Skills and Abilities -

• Working knowledge of University of Illinois business policies, procedures, and financial systems.
• Ability to use business software, personal computer equipment, and electronic systems the University has adopted.
• Capacity to exercise discretion and independent judgment in the performance of duties with only general supervision or direction.
• Commitment to customer service.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position. The expected start date is as soon as possible after the close of the search. Salary is commensurate with experience. Work visa sponsorship is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on August 21, 2023. Upload a cover letter, resume, contact information for three professional references, and transcripts or proof of degree(s).

Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jennifer Steiling at steiling@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1018386
Job Category: Administrative
Apply at: https://jobs.illinois.edu